June 27, 2016
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, June 27, 2016, at the Fire Department Training and Conference Room. Scott Oldham called the meeting to order at 6:30 p.m. Kevin Farris led the Pledge of Allegiance followed with a prayer by Sandra Hash.
Roll Call: Members present were Scott Oldham, President; Dianna S. Bastin, Vice President; Kevin Farris and Brian Mobley. Scott Thomas was late. Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; Rick Coppock, Bynum Fanyo and Associates, Town Engineer; and Jim Davis, Town Manager, were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Jimmie Durnil, Kevin Tolloty, Mike Farmer and Jeff Farmer.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on June 13, 2016. Kevin Farris so moved. Brian Mobley seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Dianna S. Bastin so moved. Kevin Farris seconded. Motion carried.
Ordinances on Second Reading
Ordinance 2016-08 Establishing Rates and Charges for the use of and Services Rendered by the Water Works System of the Town of Ellettsville, Indiana, and Repealing all Ordinances and Parts of Ordinances in Conflict Herewith
Darla Brown, Town Attorney, explained this ordinance is for the new water rates approved by the Indiana Utility Regulatory Commission as part of the tariff in April 2016.
Scott Oldham entertained a motion to approve Ordinance 2016-08 Establishing Rates and Charges for the use of and Services Rendered by the water Works System of the Town of Ellettsville, Indiana, and Repealing all Ordinances and parts of Ordinances in Conflict Herewith. Dianna S. Bastin made a motion to approve Ordinance 2016-08 Establishing Rates and Charges for the use of and Services Rendered by the water Works System of the Town of Ellettsville, Indiana, and Repealing all Ordinances and parts of Ordinances in Conflict Herewith. Kevin Farris seconded. Roll call vote: Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; and Brian Mobley – yes. Motion carried 4-0.
Revisions to the Police Department Standard Operating Procedures
Town Marshal Jimmie Durnil advised this pertains to rules, regulations and policies of the Police Department and he is seeking approval of the same. Standard operating procedures and regulations are continual and upgraded daily. Ms. Brown advised rules and regulations should be approved by Town Council. The standard operating procedures for the Police and Fire Departments are something the Fire Chief and Marshal should have the authority and ability to amend as they find necessary. Mr. Mobley disagrees and thinks all changes should be brought before Town Council. Mr. Oldham explained standard operating procedures will change with quarterlies, equipment changes and manpower as opposed to the broad framework of the department. Mr. Mobley prefers the Town Council be notified of any substantial changes. Mr. Oldham stated appeals for any decisions made by the Town Marshal will be made to the Town Council.
Scott Oldham entertained a motion to approve the revisions to the rules, regulations and policies of the Police Department. Dianna S. Bastin made a motion to approve the revisions to the rules, regulations and policies of the Police Department. Kevin Farris seconded. Roll call vote: Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – no and Scott Thomas - yes. Motion carried 4-1.
Police Officer of the Year
Marshal Jimmie Durnil had a conversation with Town Councilman Brian Mobley on June 18, 2016, regarding recognition of officers who are doing a great job. Mr. Mobley suggested reinstituting the Ellettsville Police Officer of the year. Marshal Durnil selected Eric Chaudion as Ellettsville Police Officer of the Year for 2015 and presented him with a plaque that read as follows:
Ellettsville Police Department
So Ordered this day the 27th of June, 2016, by the Ellettsville Town Council President Scott Oldham, Town Manager Jim Davis, and Marshal Jim Durnil.
This award is being presented for the outstanding work effort for the year 2015. Your seventy-five criminal cases resulted in fifty-six felony arrests with a recovery of over $30,000 in stolen property, $16,000 in restitution and seven recovered stolen vehicles. Your professionalism and attention to duty is second to none.
The Police Officer of the Year 2015 - Eric Chaudion
Patrolman Eric Chaudion thanked Marshal Durnil for the honor. Without the support of the other officers in the Police Department a lot of this wouldn’t have been done and they helped tremendously, especially Officer Zack Michael who did a lot of the computer work. They also had the assistance of the Indiana State Police, Bloomington Police Department Narcotics Detectives Division and Monroe County Sheriff’s Department.
Street Department Request to Hire a Part-Time Employee
Danny Stalcup, Street Commissioner, requested permission to hire Travis Richardson for the temporary part-time position in the Street Department.
Scott Oldham entertained a motion to approve the Street Department’s request to hire part-time employee, Travis Richardson. Kevin Farris made a motion to approve the Street Department’s request to hire part-time employee, Travis Richardson. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes and Scott Thomas - yes. Motion carried 5-0.
Dianna S. Bastin announced Wednesday, June 29, 2016, is the annual employee appreciation picnic sponsored by the Town Council. It will be held at the Fire Department. Thank you to Fire Chief Mike Cornman for moving the fire trucks from the garage and setting up the tables.
Brian Mobley asked the status of the Local Option Income Tax because he heard it may not be approved until July 1, 2016. Ms. Brown answered there have been some conversations with Karen Arland, Counsel with Ice Miller, who represents the Indiana Association of Cities and Towns and the Municipal Lawyers Association, and there is some confusion in the statute as to whether or not an ordinance passed by July 1, 2016, would go into effect this year or whether it should have been passed earlier. Ms. Arland is of the opinion that if is done by July 1, 2016, it is good.
Brian Mobley talked to officers outside of the Ellettsville Police Department and they highly recommended Officer Eric Chaudion for the honor of Officer of the Year.
Brian Mobley asked since the Fire District for Bloomington was approved will it affect mutual aid. Fire Chief Mike Cornman answered no.
Brian Mobley asked if they have set standards for the hiring process, i.e., running an ad in the newspaper. Mr. Davis replied there is no requirement to do so.
Town Manager Comments
Jim Davis, Town Manager, advised David Knipe with the Indiana Department of Natural Resources wants to meet with the Town in July. Would the Town Council prefer a work session or public meeting? After a discussion it was decided to hold a work session.
Jim Davis, Town Manager, and Rick Coppock met with Dave Neidigh and there were not any construction issues with building the new Town Hall. A concrete roof over the three security rooms will be installed soon and walls should be going up in the next week or so.
Marshal Jimmie Durnil announced the Police Department has an open house on Saturday, July 2, 2016, from 11:00 a.m. to 3:00 p.m. All departments will have vehicles at the open
house. On Friday, July 1, 2016, from 2:00 p.m. to 5:00 p.m. they will be taking department photos and he would like Town Council members to be there for theirs to be taken as well.
Marshal Jimmie Durnil advised Mr. Mobley had requested the amount it took to put the last police car together and it was $32,500.
Privilege of the Floor
Dianna Choate, President of the Monroe County Fall Festival (“Festival”), requested the closing of Park Street from Ritter to Temperance Streets from noon on Thursday, September 15, 2016, until midnight on Saturday, September 17, 2016, or any such time the Town Marshal deems necessary for public safety. They also requested the closure of Campbell’s Park Drive from Hartstraight Road to Park Street but it will remain open to local traffic and for accessible parking. Vendors will only be allowed on the streets of a morning. During Education Day Campbell’s Park Drive will be closed for safety of the children and they will be utilizing a portion of the Stewart property. Turtleback Creek will be closed from Park to Ritter Streets just beyond the Boys and Girls Club. The school will transport children from the Boys and Girl’s Club to the Festival. Chief Deputy Jay Humphrey, Marshal Jimmie Durnil and Street Commissioner Danny Stalcup will monitor the safety of the street closures. She requested they grant the Town Marshal permission to close the streets as necessary for security and effective administration of the Festival. Additional “No Parking” signs will be placed on Paul Street. They also requested a waiver of the Town sign permit fees for banners placed on private property. Thank you for the use of the Street and Utilities Departments and other Town employees and the use of the Fire Department conference room for their monthly meetings. This is the Bicentennial Year and they were accepted to be part of the program and listed on the state’s website as a Bicentennial event. She will be a torch bearer in the Bicentennial representing Maurice Endwright.
Scott Oldham advised the Stewart pasture has not been opened to the public because they have a lease on the land with someone else to pasture their cattle. Have they made arrangements with the lessee? Ms. Choate is unaware if that has been done but what they want to do could be done in the street toward the grass. Ms. Bastin noted the property is not mowed regularly and would not be a place for children.
Scott Oldham entertained a motion to allow the street closings at the Marshal, Fire Chief and Street Department’s discretion for public safety as enumerated by Diana Choate. Dianna S. Bastin made a motion to allow the street closings at the Marshal, Fire Chief and Street Department’s discretion for public safety as enumerated by Diana Choate. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes and Scott Thomas - yes. Motion carried 5-0.
Scott Oldham entertained a motion to approve the sign waiver for the Fall Festival. Scott Thomas made a motion to approve the sign waiver for the Fall Festival. Kevin Farris seconded. Roll call vote: Scott Oldham – yes; Dianna S. Bastin – yes; Kevin Farris – yes; Brian Mobley – yes and Scott Thomas - yes. Motion carried 5-0.
Sandra Hash, Clerk-Treasurer, has sent out the schedule for the budget meetings and if they approve she will publish it. Town Council members agreed.
Scott Oldham entertained a motion to adjourn. Dianna S. Bastin made a motion to adjourn. Scott Thomas seconded. Scott Oldham adjourned the meeting at 7:00 p.m.