March 1, 2010 Ellettsville Parks and Recreation Board Meeting Minutes


The Ellettsville Parks and Recreation Board met on Monday, March 1, 2010 at the Fire Department Training and Conference Center. Jimmie Durnil called the meeting to order at 5:30 p.m. with the Pledge of Allegiance. Members present were Jimmie Durnil, President; Richard Pease, Vice-President; Amber Ragle, Secretary; and Geraldine McIntyre.  Michael Griffey was absent.


Approve Minutes of February 1, 2010

Geraldine McIntyre made a motion to approve the minutes of the February 1, 2010 meeting.  Richard Pease seconded.  Motion carried 4-0.


Review Accounts Payable Expenditures

Amber Ragle reviewed the expenditures for February.


Old Business

Update on Parks & Recreation 5 Year Master Plan

Connie Griffin, Planning Director – presented the new draft of the Master Plan dated 2/17/2010.  She reminded the Board she continues to use the DNR’s 2008 guidelines.  The table of contents is based on their layout.  This is a rough draft and there are several more maps and photographs which go into this document, but she usually waits and inserts those at the end.  She does have images for each of the parks and a copy of the Town’s organizational chart.  She continues to plan for this to be done in order to go along with the I-69 grant, but under the understanding that we can still change it.  It does not have to be done when the grant is done, but it needs to be near done.  It isn’t actually due until August to the DNR.


New Business

Discussion of Well’s Park Protective Overlay Zone

Connie Griffin, Planning Director presented a document laying out information regarding zoning the Well’s Park area Institutional/Public District – Public Open Space.  She informed the Board Mrs. Judy Morran, fifth grade teacher at Edgewood Intermediate brought her class before the Town Council and requested protection for the Well’s Park area and it be turned into a Nature Preserve.  The DNR looked at the area and it is only about 20 acres.  The Town doesn’t want to relinquish control over that space.  A protective zoning overlay could be placed over the park; therefore the Town maintains complete control.  It could remain in this designation for as long as we want until we decide to do something with it to benefit the Town.  She is coming before the Board requesting the protective overlay for the park.  The zone would be called Institutional/Public (IP) District – Public Open Space.  There has been some vandalism in the park area as well and there are pictures in the packet before you.  The Plan Commission would be the legislative body which starts this process.  She is requesting a motion from the Parks Board to take this to the Plan Commission to develop this new zone.  We would probably want to put this zone on existing major public open spaces and recreational areas in Ellettsville, such as Campbell’s Park, Memorial Park, as well as, Well’s Park.  There will be a public hearing notice through the Plan Commission.  There is a time table towards the end of the document before the Board.

Jimmie Durnil entertained a motion to allow Connie Griffin to present this to the Plan Commission.  Amber Ragle so moved.  Geraldine McIntyre seconded the motion. 

The following discussion took place prior to the vote:

Jimmie Durnil raised concern over Monroe County being involved.  Connie Griffin replied that they would not be involved.  She only used their terminology for the zoning designation.  There would be no control over us.  Geraldine McIntyre asked for clarification on using this zoning designation with the other parks in Ellettsville.  Connie Griffin answered that, yes, that was true.  Part of the I-69 Grant deliverable was to establish the Well’s Park into a nature preserve, but it’s too small.  Tom Swinford from DNR went out to the park and said it was too small to be classified as a nature preserve under state classification.  Connie Griffin said her thought after that was the best thing was to put this protective zoning overlay over it.  Her suggestion would be to leave it undisturbed at present.  We may want to put up signage and a boot-cleaning station to prevent us from tracking things in that are invasive and bringing things out that are invasive such as seedlings and things of that nature.  Dan Swafford reiterated to the Board that Town Council did not want to relinquish control of the area, but did want to protect the area and help out the community.  Connie Griffin went on to say the Plan Commission may want to call this designation something other than what Monroe County uses.  She felt they would be supportive of the overlay zone, even if they name it something else.  It’s long overdue for our zoning classifications.  Amber Ragle expressed her approval of the idea with the history and everything that’s at the Well’s Park site.  Dan Swafford informed the Board of someone cutting trees in the area – topping the trees.  Connie Griffin stated there was a question about encroachment as well.  She suggested there should be a survey to establish the area for protection.

Jimmie Durnil called for a vote on the motion.  The motion carried 4-0.


Conceptual Proposal for Open Space Park in Ellettsville

Connie Griffin, Planning Director – asked to table this discussion due to some continued discussion with the family.  A family is considering donating the land on SR 46 across from Campbell’s Park to the Town for use as a park.  Dan Swafford offered he thought it would really be beneficial to the Town to develop that area as a park.  It would stand out as you enter the Town from the east.

Ellettsville Main Street requests waiver of Shelter House Rental Fee for Heritage Hike April 17, 2010

Amber Ragle informed the Board Jeanna Kapczynski called last week and said they were planning on having a Heritage Hike on April 17 – a Saturday.  It will begin at Flatwoods Park and be a 10K walk to end at the Shelter House.  They will be there to give out patches and sell hot dogs.  She is asking us to waive the rental fee for that day.  It is open to the public and is to promote the Heritage Trail.  Jimmie Durnil asked if they would be using the restrooms and Amber Ragle responded she put in her request they would like to if they are open by then.  Geraldine McIntyre made a motion to waive the fee for the rental of the shelter house.  Richard Pease seconded the motion.  Amber Ragle asked if they would still like for her to collect the deposit and Jimmie Durnil answered in the affirmative.  Motion carried 4-0.

Geraldine McIntyre remarked she had spoken with Chris Fisher at the last Main Street meeting regarding an Easter Egg Hunt.  She said several churches go together for a community Hunt.  Geraldine McIntyre suggested Jimmie Durnil call Chris Fisher to find out what the Board could do financially to help.



Geraldine McIntyre made a motion to adjourn.  Richard Pease seconded.  Motion carried 4-0.  Jimmie Durnil adjourned the meeting at 5:50 p.m.