March 14, 2005




The Ellettsville, Indiana, Town Council met in regular session on Monday, March 14, 2005, at the Fire Department Training and Conference Room.  William Evans called the meeting to order at 7:30 p.m.  Lisa Creech led in prayer and Dennis Williamson led in the Pledge of Allegiance.


Roll Call:  William Evans, Vice President, asked for roll call of the Council Members. Lisa Creech, Phillip Rogers and Dennis Williamson were present.  Also present were Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney


Supervisors Present:  Jim Davis, Jim Ragle, Jay Humphrey, Mike Farmer and Jeff Farmer were present.


Approval of the minutes


Lisa Creech moved to approve the minutes of the regular meeting from February 28, 2005.   Phillip Rogers seconded.  Motion carried.


Action to Pay Accounts Payable Vouchers


Lisa Creech made a motion to pay the Accounts Payable Vouchers.  Phillip Rogers seconded.  Motion carried.




Resolution 04-05 to Dispose Surplus Property


Lisa Creech read the resolution to dispose of surplus property from the Ellettsville Fire, Street, Police Departments and Clerk’s Office.  Jim Davis explained this will be held at a public auction in Spencer on Saturday.


Lisa Creech made a motion to adopt Resolution 04-05 to Dispose Surplus Property.  Phillip Rogers seconded.  Motion carried.


Ordinances on First Reading


Ordinance 05-05 Concerning the Retention and Use of Credit Cards


Lisa Creech read the resolution to Amend Section 33.43 of the Ellettsville Town Code Concerning the retention and use of credit cards. 

Section 1.  Section 33.43 of the Ellettsville Town Code to amend to read as follows:


33.43 Retention of Credit Cards


(A)  Supervisor’s credit cards will be retained by the respective supervisor.

(B)   The Supervisor shall maintain a log, which will include the name of the individual requesting the use of the card, their position, the estimated amounts to be charged, fund and account numbers to be charged, date the card is issued and returned to the supervisor.

(C)  Marshal, deputy and firefighters fuel credit cards shall be kept in the assigned vehicle.  A log shall be maintained in each vehicle, which will include the date the card is used, the actual amount to be charged and the odometer reading or for fire trucks the hours meter reading at the time the card is used.  All credit card slips shall be retained and submitted to the clerk at the end of each month.

(D)  When obtaining fuel, the employee shall enter the vehicle number, the employee’s personal identification number and the odometer reading for all vehicles except fire trucks.  For fire trucks, the hours meter reading will be entered in lieu of the odometer reading.

William Evans stated that no action will be taken until the next reading.  Sandra Hash commented the PZA was omitted in this reading and he does have a credit card.  This will be amended for the second reading.


Privilege of the Floor – Non Agenda Items


Stuart York asked if any action has been taken on the letter Jeff Frownfelter submitted to the Board on reclaiming the property at the Wishing Well Park so the citizens of Ellettsville may use all acreage.


Stuart York also asked about the street light bulbs that Ed Bitner brought up at the last meeting.  Jim Ragle replied he thinks the lights will appear dimmer with time.


Supervisor’s comments


Jay Humphrey, Captain Police Department, filling in for Ron McGlockin, presented a change order for Frank Nierzwicki’s office for R.E. Anderson for $879.00.  The items were for map boards, cork boards, pedestal sign and a file cabinet.


William Evans questioned Sandra Hash about the continuation of the change order.  Sandra Hash answered she was unaware of this change order and there were not too many for R.E. Anderson.  He also suggested they act on this now and include the numeric value to the change order later.  He then wanted to make it clear this change order is dated March 9, 2005 submitted on March 14, 2005.


Lisa Creech made a motion to accept the change order dated March 9, 2005 for R.E. Anderson and Associates, Inc. for items listed in Frank Nierzwicki’s office at the Police Station for $879.00.  Phillip Rogers seconded.  Motion carried.


Jeff Farmer, Ellettsville Utilities, reminded everyone there is an informational meeting with Northern Richland Sewer Corporation March 28, 2005 at 6:30 in the fire station.  Sandra Hash will post this on the agenda.  An ad will be put in the newspaper.


Jeff Farmer also wanted to thank the Ellettsville Police and Fire Departments for the escort through town after the Boys Basketball team won the sectionals. 


Sandra Hash, Clerk Treasurer, let the board know of her and Amber’s long, but informative, week in Muncie at The Clerks Academy.


Dennis Williamson met with Frank Nierzwicki concerning the Wishing Well property briefly before Frank went out of town.    Dennis will meet with Frank when he gets back into town to get the issue resolved.


Lisa Creech wanted to welcome Mr. Rogers back from his illness and also requested everyone support local businesses in Ellettsville.


Phillip Rogers wanted to thank everyone for the flowers, cards and calls.  It helped him during his hospitalization.


William Evans was also glad to see Phillip Rogers back.




Lisa Creech made a motion to adjourn.  Phillip Rogers seconded.  Motion carried.

Meeting adjourned at 7:47 p.m.