March 25, 2013






The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, March 25, 2013, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dan Swafford led the Pledge of Allegiance followed with a prayer by Phillip Smith.


Roll Call:  Members present were Scott Oldham – President; Dan Swafford, Vice President; Dianna Bastin, David Drake and Phillip Smith.  Sandra Hash, Clerk Treasurer, was also present.


Supervisors Present were:  Jim Ragle, Mike Cornman, Jay Humphrey, Mike Farmer and Jeff Farmer.


Approval of Minutes


Scott Oldham entertained a motion for the approval of the minutes for the regular meeting on March 11, 2013.  David Drake so moved.  Dan Swafford seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Phillip Smith so moved.  David Drake seconded.  Motion carried.


Old Business


David Drake didn’t attend the meeting on March 11, 2013, in which Ordinance 2013-02 wasn’t passed.  He was at the meeting when they approved a raise for Denise Line with a 3-2 vote.  At the next meeting, which he did not attend, the amendment to the salary ordinance that was necessary for one part of the raise did not pass. 


David Drake made a motion to approve Ordinance 2013-02 amending Ordinance 2012-26 Fixing of Salaries for Budget Year 2013. After the motion was made the following discussion took place.


Scott Oldham asked if the Ordinance has already been heard and defeated how can it be reintroduced.  Mr. Swafford replied the ordinance passed with a 2 to 1 vote but there was not a majority of the Town Council.  Mr. Drake added it was as if nothing had happened.  It has to be a majority of the entire council to take any action.  Mr. Swafford noted this is what the Town Attorney advised.


Dianna Bastin asked why the part-time employee automatically got a raise in another department when only one department was asking for the raise.  She works for Planning who asked for the raise and the Clerk’s office who did not ask for her to have a raise.  Mr. Drake replied they did discuss some of the different salary ranges for the other administrative positions.  They came to the conclusion that in the Clerk’s position, the range was far less than all of the administrative positions.  That’s why they decided to change both of her positions.  Ms. Bastin further added it wasn’t on the agenda and it was never proposed.  She doesn’t agree with merit raises.  Dan Swafford commented this may be a valid argument but they’re arguing on the salary motion that was not passed.  The ordinance that passed was for the raise and it was done while the entire council was present.  It is a moot point.  They’re discussing the salary ordinance which has already been discussed and argued.  The wages for both departments were approved when all council was present.  Ms. Bastin agrees but she didn’t have a chance to have her say-so. 


After the discussion, Dan Swafford seconded the motion.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; Dianna Bastin – no; David Drake – yes and Phillip Smith - yes.  Motion carried 4-1.


Supervisors Comments


Jim Ragle, Superintendent of Ellettsville Street Department, has a problem with solid waste from street sweeping.  Last year, the Indiana Department of Environmental Management (“IDEM”) asked how they disposed of the solid waste.  It has to be disposed of at a certified landfill.  It’s quite a bit of money and it can’t be dumped anywhere else.  They’ve got some stock piled and it has to be moved. 


Scott Oldham said its solid waste and, clearly, they have to dispose of it according to the law.  Mr. Ragle advised sand is the problem.  Mr. Oldham said he had several comments from several citizens complimenting the Street Department because of the way the streets are taken care of in Ellettsville.  The question is how do they keep the same level of service and balance the economics of it.  Mr. Ragle said they’re probably going to have to go to pure salt and not sand and grit.  IDEM considers it a solid waste and there are only two places they can haul it.  One is Riley and the other is Danville which gives them a better price and doesn’t require any testing.  It will cost $7,000 to $10,000 to dispose of what they have now.  If they keep using sand it will cost $6,000 to $7,000 a year to clean it up.  Mr. Oldham said that may be the cost of doing business for the services they come to expect and like.  Mr. Ragle said the money is in stormwater but they just don’t want to use it that way.  It’s a long haul but they’re going to try and work it out best they can.


Dan Swafford made a motion to clean it up and take the funding out of stormwater.   David Drake seconded.  Motion carried.


Council Comments


Dianna Bastin stated the past week Monroe County and Indiana University Police Department lost their chief, Keith Cash.  On behalf of the Town of Ellettsville and the Town Council they express their sympathies and prayers to the Cash family and to Indiana University.  Indiana University has been very good to the Town Police Department and when we reach out they’re always there. 


Privilege of the Floor


Winfield Jacobs, 609 South Sale Street, explained 44 years ago he built a home and Bob Wampler, a Town employee, put in a sewer to carry water from Sale Street over the hill behind his place.  There have been many changes.  Smithville Telephone cut through where the water way was supposed to go.  The Town added black top to the road and during that period of time he lost the ability for the water to run around his place and go over a hill.  Both Smithville Telephone and Monroe County helped to create the problem.  There’s not enough drainage to take the water over the hill it pools in his back yard.  He has been working with the Town to try and solve the problem.  The week of March 17–23, 2013, the water main broke and all the debris and water ended up in his yard.  He used a sump pump and 100’ of hose to push the water over the hill.  It was an all day job.  Something needs to be done to drain water over his hill and behind his neighbors.  He is requesting the Town’s assistance. Mr. Oldham asked if he had talked to the Town Engineer.  They will have the Town Engineer call him and go to his place so he can let them know why it’s occurring, what’s occurred and what can be done to help him. 


Jim Ragle advised Rick Coppock, Bynum & Fanyo Associates, Town Engineer, has looked at it a couple of times and offered a few proposals.  One is to dig a 3’ to 4’ ditch through the back and other yards.  The neighbors didn’t want it.  They’ve been up there twice.  The last time was to try and swell it so it runs around.  They took care of a majority of it but he doesn’t know what Mr. Jacobs is talking about.  Mr. Jacobs said he’s talking about all the way around because the water isn’t leaving.  Mr. Oldham asked Mr. Ragle and Mr. Coppock to work with Mr. Jacobs and find out if it is something the Town has caused or if it’s something that is naturally occurring. 




Scott Oldham entertained a motion to adjourn.  Dianna Bastin made a motion to adjourn.  Dan Swafford seconded.  Motion carried.  Dan Swafford adjourned the meeting at 6:355 p.m.