May 9, 2011
The Ellettsville, Indiana,
Roll Call: Members present were David Drake, President; Dianna Bastin, Phillip Smith and Dan Swafford. Scott Oldham was absent. Sandra Hash, Clerk-Treasurer, and Darla Brown, Town Attorney, were also present.
Approval of Minutes
David Drake entertained a motion for the approval of the minutes for the Regular Meeting on April 25, 2011. Dan Swafford so moved. Dianna Bastin seconded. Motion carried.
Accounts Payable Vouchers
David Drake entertained a motion for action to pay Accounts Payable Vouchers. Dianna Bastin so moved. Phillip Smith seconded. Motion carried.
· Bring Town Supervisors into the process and seek their guidance as well as that of the Town Council.
Provide a notice
to the public regarding the
· Establish a grievance procedure which has already been drafted.
· Assignment of personnel and local citizens for task force members.
· Approval of a schedule and budget which will require the expertise of the clerk Town Council and supervisors.
· Town Council may also want to appoint a liaison to the task force.
must designate one responsible employee to coordinate the
At this time, the Planning Department is undertaking
this process but if at any time the Town Council feels there is another person
who could take over this project and do it better, she is all for it and would
assist in way she could. Although, Ms.
Griffin is happy to continue in this role because of her relationship with the
· Identify physical barriers in each department’s facilities that limit accessibility to individuals with disabilities.
· A detailed description of the methods to remove those barriers and make the facilities accessible.
· A schedule for taking on these necessary steps.
· The names and officials responsible for the implementation.
There will be some periodic updates that will take place and will come before the Town Council in the future. Ms. Griffin would like to start working toward the development of a task force in the near future.
David Drake – Asked if there was any action the Town Council needed to take at this meeting. Ms. Griffin responded not at this time.
Phillip Smith – Is really interested in being involved with this project and asked if meetings could be scheduled on the same day and same time each month. Ms. Griffin stated this will be very educational for all concerned and it sends a message to the Community that the Town cares. It also sends a message to the region and state that the Town is going to make a difference in its community.
Dan Swafford – Thinks it will be a big task. The Town will find out how much it is out of
compliance. Phillip Smith commented it’s
just not Ellettsville, it’s a lot of towns.
David Drake – Phillip Smith will be the Town Council representative
Ellettsville Utilities – The painting
of the McNeely tank has started.
Caldwell Tank have been contracted to paint the tank and they have begun
the process. If you go by there, you’re
going to see a lot of equipment. They
will protect the outside with a shroud while they’re painting. The process will probably take three to four
weeks. Caldwell Tank has asked how long
they can work during the day and he told them as long as possible so long as
they don’t get into problems with the neighborhood. At night they will work on
the inside. The tank supplies the Town
with water and fire protection. Mr.
Farmer thinks it’s important for them to get in and out as fast as they
can. If there are any problems or if
anyone has a complaint about the work in progress, they need to call
Ellettsville Utilities. Caldwell Tank is
professional and they paint tanks all over the
Privilege of the Floor
Dan Swafford - Thinks this is a good idea. The report could be presented during the accounts payable vouchers portion of the meeting.
Sandra Hash – Stated she could produce a report on the tax based funds and the water and sewer operating funds.
Dianna Bastin - Recommended to start out by finding out which report would be easiest and leave it open for Sandra to determine. Mr. Ryle recommended the report could be presented at the first meeting of every month and the report could be on the funds which affect the day to day operations of the Town. Ms. Hash commented her requirement is to report to the Town Council once a month which she currently submits in printed form showing the past months activity.
Dianna Bastin made a motion to adjourn. Dan Swafford seconded. Motion carried. David Drake adjourned the meeting at 7:18 p.m.