November 11, 2002




The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, November 11, 2002 at the Town Hall.David Sorokoty called the meeting to order and Ray Freetage led in prayer.Mike Cornman led in the Pledge of Allegiance.


Roll Call


David Sorokoty asked for roll call of the Council Members.Members present were David Sorokoty, President; David Drake, Vice-President; Mike Cornman, Raymond Freetage and Geraldine McIntyre.Also present were Sandra Hash, Clerk-Treasurer, and Mike Spencer, Town Attorney.


Supervisors Present


Jim Davis, Jim Ragle, Ron McGlocklin, Deborah Hudson, Mike Farmer and Jeff Farmer.


Approval of Minutes of the meeting on October 28, 2002


Geraldine McIntyre moved to approve the October 28, 2002 minutes.Ray Freetage seconded.Motion carried.


Action to pay Accounts Payable Vouchers


Geraldine McIntyre moved to approve the accounts payable vouchers.Mike Cornman seconded.Motion carried.




David Drake read the Proclamation, which proclaims November as Veteranís Appreciation Month.The Veteranís in attendance were asked to stand and were given a round of applause.Ray Freetage moved to approve the proclamation.Mike Cornman seconded.Motion carried.


Resolutions None


Ordinances on First Reading None


Ordinances on Second Reading None


Old Business


PSI Energy, Inc. Agreement Ė 4 additional aluminum poles and lights


Rick Coppock explained the previously approved agreement contained 19 lights.The additional 4 lights in this agreement were on the original plan, but not the original lighting agreement.These 4 lights are the first ones on the west end of the project at Edgewood Drive, Sharp Street, Walnut Street and Matthews Drive where they intersect with Highway 46.There are 2 to 3 more lights that are not included in either agreement, which may be cause for yet another contract.Mike Cornman moved to approve the current PSI Agreement.David Drake seconded.Motion carried.


New Business


Capacity Certification / Allocation letter for Java Heights subdivision, Phase III (9 lots)


Bernie Guerrettaz of Bledsoe Tapp & Riggert addressed the council concerning the signature necessary for certifying that the Ellettsville Wastewater Treatment Plant has the ability to process the wastewater from nine more lots in Phase III of the Java Heights Subdivision, which hooks-on to the Eastern Richland Sewer Corporation. He explained there is an estimate of 2,790 gallons a day of wastewater.An additional 275 feet of sewer line will be installed for the nine lots. There are a total of 55 lots for the entire subdivision.


Jeff Farmer, Waste Water Treatment Supervisor stated that raising manholes to slow down the overflows was not the issue. Itís not an overflow problem causing



stress on the plant, itís the flow that gets there from inflow and infiltration (rain water runoff) that is the cause for concern.The Plant is designed for 2.3 million gallons of wastewater a day with a ten million gallon peak.Sunday after the storm we put 4.5 million gallons of wastewater and rain water through the plant that came from all three-sewer systems Ė Eastern, Northern and Ellettsville.A normal dry weather dayís flow is 700,000 to 800,000 gallons a day.The weather has been wet lately and the Saturday before the storm 950,000 gallons went through the plant. Unless we control the flows we will soon exceed our capacity that was supposed to be a twenty-year investment.


Mike Cornman noted the town has received some communication that Eastern is addressing some of our concerns.The next step is to come up with a combined plan to address these issues.We should now put our best foot forward to communicate to make sure weíre all aware and work on this.Letís move forward.


David Drake clarified the council had not denied any future sewer hook-ons.All they said is that we did not want to sign the letter sent by the Indiana Department of Environmental Management.


Rick Coppock informed the council he had called and requested the letter from Brehob concerning the work done on Eastern Richland Sewer Corporation.Work has also begun on a plan to increase the monitoring of flows and acquiring information to share with everyone to better handle flows.Hopefully we can get all systems working together to prolong the life of the wastewater treatment plant.


Ray Freetage made a motion to sign the certification letter for the nine lots in the Java Heights subdivision.David Drake seconded.Motion carried with Geraldine McIntyre being the only no vote.She said many people are unhappy about their sewer charges and we should think ahead to new growth in Ellettsville.


Sweeping Agreement between the Indiana Department of Transportation and the Town of Ellettsville


Jim Ragle, Street Commissioner explained that the Street Department has swept the road up to Spring Valley for years and that now INDOT has offered to sign a contract with the Town for the Street Department to sweep the highway from Arbyís Restaurant on the corner of Smith Road and Highway 46 to Red Hill Road west of the Town.The State will pay the Town $300 per curb mile per year for a total of $2,460 per year.The contract encompasses 8.2 total curb miles and each location shall be cleaned 2 times a year.Mike Spencer informed the Council that the liability would be the responsibility of the Town.Mike Cornman made a motion to approve the sweeping agreement.†† Ray Freetage seconded.Motion carried.


Renew Agreement with Bloomington Hospital Ambulance Contract


Jim Davis, Fire Chief explained that the agreement with Bloomington Hospital Ambulance Service (BHAS) is the same as last year with a 5% increase.Ellettsville Fire Department contributes $10,000 to provide the back up ambulance.Mike Cornman estimated that the backup service makes two to three actual ambulance runs per month.The contract states that Bloomington Hospital will provide a fully stocked, fully maintained ambulance, certification and training for the personnel and malpractice and collision insurance.The Town provides an EMT, a First Responder and houses the ambulance.The contract is for one year. Geraldine McIntyre moved to approve and renew the agreement with BHAS.David Drake seconded.Motion carried with Mike Cornman abstaining.




Indiana Public Employers Plan Safety Award for 2001 awarded to Ellettsville for having an excellent worker safety record.


Privilege of the Floor





John Hooker III, Director of the Monroe County Emergency Management gave the Council a proposal for purchasing two additional sirens in the Ellettsville area.John displayed a map showing the location of three sirens (one existing and two proposed) and the coverage area of each siren.The existing one is an old system that the MCEM has repaired and upgraded.It is located at the old Elementary School.One of the new sirens would be installed at the new Edgewood Primary and Intermediate Schools and the other would be at the McNeely water tower.In answer to a question, John replied it is Central Dispatch with Indiana University Police Department as the backup system that activates the outdoor warning system sirens.†† The cost per siren would be $17,495.50.John would like to form a partnership with the Town for an outdoor warning system.He asked the Council to consider this proposal.


Supervisorís Comments


Mike Farmer, Utilities Supervisor addressed the ad that was placed in the Journal that implied that rates were on the rise.He said that this is not true and wanted to inform the public.


David Sorokoty said that all decisions are made in the public view.


Mike Cornman stated that the Sewer Utility is not under the jurisdiction of the I.U.R.C.


Ron McGlocklin, Town Marshal said two of his officers, Brian Mobley and Alva Bohall, would be attending breathalyzer school on November 19th to be recertified and it is hosted by the Bloomington Police Department.The class is 4 or 5 hours.


Mike Cornman, Geraldine McIntyre and Ray Freetage congratulated Lisa Combs-Creech for winning the election.She will be filling Mikeís position on the Town Council starting the first of January.


Sandra Hash reminded everyone of the special meeting at the High School Auditorium on Wednesday, November 13th at 7:00 p. m. about hosting the Hilly Hundred Event.This meeting is open for public input.


David Sorokoty congratulated Lisa as well.David also asked the Council for dates available for work sessions.He thanked Crider & Crider and INDOT for working long days to get the road done before the weather is too severe. He also mentioned that the interchange between S.R. 37 and S. R. 46 is scheduled to open this week.Dave reiterated his thanks to all Veterans and closed the meeting by saying God Bless America.†††




Geraldine McIntyre made a motion to adjourn.Mike Cornman seconded, motion carried.The meeting adjourned at 8:20 p.m.




_____________________________†††† †††††††† __________________________

David Sorokoty, President †††††††† †††††††† †††††††† †††††††† David Drake, Vice President



_____________________________†††† †††††††† __________________________

Mike Cornman†††††††† †††††††† †††††††† †††††††† †††††††† Raymond Freetage



_____________________________†††† †††††††† __________________________

Geraldine McIntyre†††††††† †††††††† †††††††† †††††††† †††††††† Sandra C. Hash, Clerk-Treasurer