November 24, 2003







The Ellettsville, Indiana, Town Council met in an Executive Session on Monday, November 24th, 2003 at 7:00 PM at the Town Hall. 


The Council met in accordance with IC 5-14-1.5-6.1 (b) (2) for discussion of strategy with respect to the following: (b) Initiation of litigation or litigation that is either pending or has been threatened specifically in writing.


Members present were:  David Sorokoty, President; David Drake, Vice-President; Ray Freetage; Lisa Combs-Creech and Geraldine McIntyre.  Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney; Ron McGlocklin and Jay Humphrey. 



The Ellettsville, Indiana, Town Council met in regular session on Monday, November 24th, 2003 at the Town Hall.  David Sorokoty called the meeting to order at 7:39 PM.  Ray Freetage led in prayer.  David Drake led in the Pledge of Allegiance. 


Roll Call: David Sorokoty asked for roll call of the Council Members.  Members present were David Sorokoty, President; David Drake, Vice-President; Ray Freetage; Lisa Combs-Creech and Geraldine McIntyre.  Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer; Attorney and Rick Coppock, Town Engineer. 


Supervisors Present, Jim Davis, Jim Ragle, Ron McGlocklin and Mike Farmer.


Approval of the meeting minutes for November 10th, 2003


Geraldine McIntyre moved to approve the minutes.  Ray Freetage seconded.  Motion carried.


Action to pay Accounts Payable Vouchers


Ray Freetage moved to approve the accounts payable vouchers.  Lisa Creech seconded.  Motion carried.




Resolution 29-03 to Adopt a Written Fiscal Plan and to Establish a Policy for the Provision of Town Services to an Annexed Area


David Drake explained this is a resolution that is required to adopt a fiscal plan for the proposed annexation area of the Briargate / Richland Plaza area which consists from the Love property east up to and including Richland Plaza.  The zoning on all of the properties will remain the same.  The area consists of 33.98 acres.  He added the effects on each Town Department will be minimal.  The Fire Department already responds to calls in that area, the Police responded to 41 of the 87 calls in the area in 2002.  There are only three additional roads to be added to the Street Department which will not need any repair in the next three years.  He estimated the approximate property taxes to be received from this area will be $46,000.  The cost to the Town would be approximately $1,100.  The assessed valuation of the area is $8,300,000. 


He further explained the process saying that adopting the fiscal plan was the first step in the proposed annexation.  An ordinance would have to be introduced next, and then the property owners would have to be notified of the public hearing which would be a waiting period of 60 days for them to respond and after that there is another 30 days waiting period before the Ordinance could be adopted under the second reading. 


David Sorokoty commended David Drake on all his hard work on Annexation. 


Ray Freetage moved to adopt Resolution 29-03.  Lisa Creech seconded.  Motion carried.


Ordinances on First Reading


Ordinance 03-22 an Ordinance concerning the annexation of Adjacent and Contiguous Territory (Briargate / Richland Plaza Annexation Area)








David Sorokoty read the ordinance by title and explained this was basically a legal description on the properties proposed to be annexed.


Old Business


Discussion on accruing Holidays while on Workman’s Compensation leave or sick leave


The Clerk-Treasurer’s Office gave each Council member a document of other Personnel Policies concerning this issue.  David Sorokoty asked for opinions on how to handle this situation and if we should follow the current Personnel Policy.   


Ray Freetage is not happy the way our Personnel Policy reads, but doesn’t have a solution.


David Drake stated if we change one thing in the policy for this situation, then it could cause a new set of problems in another situation.  We need to review the Town’s Personnel Policy as Geraldine McIntyre has recommended for years.  He feels employees who work different shifts other than 8 or 9 to 5 for 40 hours a week should be treated differently but doesn’t have an answer.    


Geraldine McIntyre stated since our Policy reads an employee only receives Holiday pay if they work the day before and the day after then we should leave it as is.  That is the way it has been for several years.  She pointed out most of the other Policies in the information read the same as ours so we should leave the Policy alone.


Lisa Creech commented we should have separate policies for employees who work the different shifts as well as one for the forty hour a week employees.  She also recommended re-working the current Policy and suggested having professionals review and re-work the Policy. 


Sandra Hash commented she could get quotes for updating the Personnel Policy.  The Council agreed she could get quotes.


Privilege of the Floor


Ed Bitner questioned the radio announcement he heard about property taxes.  He said it stated property taxes have gone down for the Town in the last seven out of ten years.  He read his tax statements for the last five years and commended the Town for bringing the taxes down.


Supervisor’s Comments


Mike Farmer requested permission to declare a 1994, ½ ton pickup truck as surplus.    It was involved in an accident.  He requested permission to advertise it for sale.  David Drake made a motion to allow the Utilities Department to note that a ’94 pickup truck is able to be declared surplus property.  Geraldine McIntyre seconded.  Motion carried.


Mike informed the Council they have been replacing pipes up on Dewey Drive.  He demonstrated the need of replacing the old pipe by using an old and new pipe.  The old pipe was originally 4” but all of the build up within the pipe makes it reduced to about a 2” line.  The old pipe is made out of cast iron which breaks easily.  It has been replaced with a standard 8” duct alarm pipe which is a cast iron steel mixture and should last 100 years.  It won’t break, is cement lined, resists corrosion and is larger in diameter for more water flow.  This will help with fire protection by increasing water flow at fire hydrants.  The quality of water should be better as well, because it won’t have the build up in the pipe like the old one.


Ron McGlocklin informed the Council that IPEP had investigated their office and informed them the Office trailer needs proper under skirting.  He checked on prices to













have it underpinned.  Pac Van price is $1,330.00.  Bradley Fulford will do the job for $550.00; he is a laborer that works for a general contractor in Bloomington.  He requested the job be given to Bradley Fulford.  Geraldine McIntyre made a motion to allow Ron to give the job to Bradley Fulford to underpin the trailer.  Lisa Creech seconded.  Motion carried.


Jim Ragle stated he needs to replace one of his workers and requested permission to hire a new laborer within the next week.  He’s advertised, taken applications and went over the applicants with liaison Lisa Creech and will be making a decision soon.  David Drake made a motion to leave it up to Jim to hire someone.  Ray Freetage seconded.  Motion carried.


He added that the Street Department will only be picking up leaves for the next two weeks.


David Sorokoty acknowledged the Boy Scout Troop 119 (Zack, Derrick, Andrew and Peter) that attended the meeting to achieve their Communication Merit Badge.  David also congratulated the three new Eagle Scouts for their accomplishment of Eagle status which were from this same troop (Jason Schunn, Rod DeWar and Joshua Bazard).


Sandra Hash asked if the Council members were all available to open the bids for both the Fire and Police Departments earlier in the day on the 22nd.   All agreed it was fine. 


Special Session - December 22, 2003 at 3:00 PM to open bids. 


Sandra also announced the updated Town Code is now available on the Ellettsville web site.  Go to the Clerk-Treasurer’s page and click on Town Code and it will lead to the American Legal website.


Ray Freetage thanked David Drake for all the work he has done on Annexation.


David Sorokoty reminded the public to “SHOP ELLETTSVILLE!”




He asked for a motion to adjourn.  Lisa Creech moved for adjournment.  Geraldine McIntyre seconded.  Motion carried.  Meeting adjourned at 8:19 PM.







_____________________________                       __________________________

David Sorokoty, President                                         David Drake, Vice President




_____________________________                       __________________________

Lisa Combs-Creech                                                  Ray Freetage




____________________________                         __________________________

Geraldine McIntyre                                                    Sandra C. Hash, Clerk-Treasurer