The Ellettsville Parks and Recreation Board met on November 6, 2006 at the Fire Department Training and Conference Center. Members present were Brett Williamson, President; Edwin Macatangay, Vice-President; Michael Griffey and Amber Ragle. Geraldine McIntyre was absent. Brett Williamson called the meeting to order.


Approve Minutes of October 2, 2006

Edwin Macatangay moved to approve the minutes of the October 2, 2006 meeting. Michael Griffey seconded. Motion carried.


Public Comment

No Public Comment


Approve Accounts Payable /Review Expenditures

Amber informed the board that the Purchase Order from December, 2005 to Hanna Trucking was cancelled and the budget for 2007 was increased in the Materials line. The only expenses for October were for payroll and electricity.


Discussion of Setting up a Fee Structure

Brett has been comparing the fees that Monroe County Parks & Recreation and the City of Bloomington charge for the rental of their shelter houses and believes the Town needs to adopt a fee structure also. April 1st through October 31st would be the busiest season for rentals. He is prepared for the questions the Town Council will ask when it goes before them. The rental fees will be deposited into the Parks Fund through a revenue account and then a specific budget line could be increased for upkeep and maintenance. Brett has spoken with the Clerk-Treasurer and the fees could be collected in that office since they are open from 8:00 am to 5:00 pm. Reservation can be taken all year, but would only be allowed to be made one year in advance. If a dispute arises and cannot be settled, the person renting could bring their receipt back in for a refund, but Brett doesn’t think there will be many disputes. The reserved signs have already been made by the Street Department that say “Reserved” on one side and can be folded up when not in use and padlocked. Brett said there is still some money left in the sign budget for a sign to be made for the new shelter house.

The fees that Brett has come up with are as follows:

            Campbell’s Park

                        Shelter #3 (Bigger Shelter)        $50.00

                        Other 2 Shelters                       $40.00 each

                        New Shelter                            $100.00 with a $100.00 deposit

Edwin Macatangay moved to approve the fee schedule of $50 for the big shelter at Campbell’s Park, $40 each for the other two shelters at Campbell’s Park and $100 with a $100 deposit for the new shelter house. Michael Griffey seconded. Motion carried.

There was discussion concerning vandalism at the parks and restrooms building and trying to get the Police Reserves to patrol more often.


Old Business

A letter was received from DNR concerning the Parks and Recreation Master Plan. The plan will be expiring at the end of 2006. Brett has left numerous voice mails for the last contact person and will try to contact the person who signed this letter.  He would like to set up a meeting between himself, Mike Spencer, the Council President and someone from DNR to explain the holdup, the legal ramifications and the ADA specifications.


New Business

Brett thinks that the Parks board should hold more events that let the community know the Parks are here and people should take advantage of them. He mentioned items such as a haunted trail, an Easter egg hunt, etc. Michael said that other cities and towns have a parks department, but Ellettsville only has a board, which makes putting things like that together a little harder.


Amber presented the board with a list of meeting dates for 2007. The board would like to move the times to 5:30 starting in 2007. Michael Griffey made a motion to adopt the meeting schedule for 2007 noting the time change to 5:30 pm and making the January meeting on Wednesday, January 3, 2007 due to the holiday conflict. Edwin Macatangay seconded. Motion carried.


Amber informed the board that $17.00 was received for Coke Machine proceeds.


The meeting was moved to adjourn by Edwin Macatangay and seconded by Amber Ragle. Motion carried.