November 23, 2015




The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, November 23, 2015, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Sandra Hash.


Roll Call:  Members present were Scott Oldham, President; Dianna Bastin, David Drake and Kevin Farris.  Scott Thomas was absent.  Sandra Hash, Clerk-Treasurer, was also present. 


Supervisors present were:  Mike Cornman, Jimmie Durnil, Kevin Tolloty, Jeff Farmer and Mike Farmer.  Kip Headdy represented the Street Department.


Approval of Minutes


Scott Oldham entertained a motion for approval of the minutes for the regular meeting on November 9, 2015.  David Drake so moved.  Dianna Bastin seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dianna Bastin so moved.  David Drake seconded.  Motion carried.




Monroe County Animal Control Commission, Three Year Term – Pat Mitchell


Sandra Hash, Clerk-Treasurer, explained appointments are normally made in January but the county requested this early and to make it a three year term.   


Scott Oldham entertained a motion to appoint Pat Mitchell for the Monroe County Animal Control Commission for a term of three years.  Dianna Bastin made a motion to appoint Pat Mitchell for the Monroe County Animal Control Commission for a term of three years.  David Drake seconded.  Roll call vote:  Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 4-0.


Old Business


Heritage Trail (“Trail”) Update - Mike Farmer, Ellettsville Utilities, advised there was not an update.  Ms. Bastin asked if this topic could be suspended over the winter months.  Mr. Oldham asked if they were laying the last of the concrete this week.  Mr. Farmer answered yes.  If the weather and staffing permit they will try to get the west end ramps put in.  After the ramps are put in, they can unofficially open the trail.  The curb  ramps are the last to go in so there will not be any more updates.  After a discussion it was decided to remove this topic from future agendas and Mr. Farmer will provide updates as needed.


Flood Abatement – Jim Davis, Town Manager, advised there was not an update.  Mr. Oldham suggested removing this from future agendas and Mr. Davis will provide any updates.  Mr. Davis noted they’re waiting on the Department of Natural Resources (“DNR”).


Carl Thurman, Thurman Body Shop, doesn’t want to see the flood abatement report stricken from the agenda because it is one of the reasons he attends every meeting.  His business and home are both islands in the flood.  Mr. Oldham said they were removing it because if there is nothing to report then he won’t have to attend the meetings.  If they have something to report it will be on the agenda.  Mr. Thurman wants to see it left on the agenda.  Mr. Oldham stated it’s one of those things on the agenda they’re going to tell him there is nothing new to report.  That’s why they’re going to remove it and people who are interested will know whenever there is something to report as opposed to going back and forth. 


Discussion of Proposed Use for Old Town Hall


After a discussion, it was decided to wait until the Town Attorney and Council member Scott Thomas could be present.


New Business


Bicentennial Proclamation


Sandra Hash, Clerk-Treasurer, received a Proclamation today from the Bicentennial Commission for the 200th Anniversary on December 11, 2016.  They are requesting the Town proclaim on December 11, 2015, starting the 199th Anniversary.  Also, they sent a flag to be flown over Town Hall.  The Proclamation was given to Council members to review.


Supervisor Comments


Jeff Farmer, Ellettsville Utilities, presented an aerial view of their property and highlighted a fence line that is over 25 years old.  He has walked the fence line with the neighbor.  He talked to people and the Town Manager about how to take care of a fence with neighbors and was told they’re to share in the maintenance of the fence.  He told the neighbor he would discuss it with Town Council.  The neighbor has offered to do all of the labor if the Town will pay for the materials.  He would like to proceed with the neighbor building the fence and Utilities paying for materials.  A rough estimate for materials is $2,500 to $3,500.


Scott Oldham asked if it needs repaired.  Mr. Farmer answered it needs replaced and is located in the woods of the 50 acres the Town purchased.  The fence was there prior to the Town purchasing the land but has been 20 years since they purchased it.  Another proposal would be for the Town to take care of their portion and the neighbor take care of his.  The neighbor is fine with it either way but did offer to work on the entire fence.  Mr. Farris asked the type of fence.  Mr. Farmer replied it is a barbwire fence.  The neighbor has several horses and has patched the fence as best he could.   


Jim Davis, Town Manager, advised the Town is responsible for half of the cost of the fencing.  The Township Trustee is the “fence law” and if the person who owns the property on the other side decides he wants a fence but the other person does not, they can be made to put up a fence.  Mr. Oldham asked if there was any reason they wouldn’t do this.  Mr. Farmer thinks it would be neighborly, is required by law and would be a great agreement.  Ms. Bastin thinks they should do it because it is the right thing to do.  Mr. Oldham asked if they have the funds in the budget.   Mr. Farmer answered yes they have an equipment replacement fund.


Scott Oldham entertained a motion they enter into an agreement with Tim Figg for fence repairs for Ellettsville’s Sewer Plant.  Dianna Bastin made a motion they enter into an agreement with Tim Figg for fence repairs for Ellettsville’s Sewer Plant.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 4-0.


Scott Oldham asked Mr. Farmer to talk to the Town Attorney before they start repairing the fence in case she has any concerns.


Jeff Farmer announced on December 1, 2015, they’re having an open house at the Ellettsville Maintenance Building also known as the “Blue Building” from 11:30 a.m. to 1:30 p.m. for Dave Hough who is retiring after 47 years of service to the Town of Ellettsville.  Mr. Hough actually started working for the Town in 1961, went away for a little bit and came back to complete 47 years with the Town.  It is remarkable that one person could give so much time to the community.  Dave is a wonderful guy and they’re going to miss him dearly.  He has worked with Dave for the past 20 years and never considered himself as his boss but more of a co-worker and friend.  He will be missed.  If they can find the time, please come to thank this gentleman for his years of service on December 1, 2015, at the Blue Building and they’ll be serving lunch.  Ms. Bastin commented it is no secret in Ellettsville that Dave Hough has been a part of her life since she was a little girl.  He was a good friend of the family and he has always been a stable.  He holds a special place in her heart and for him being an employee of Ellettsville, she will miss him.  Mr. Farmer mentioned that Mr. Hough has served in many capacities in Ellettsville other than just Utilities. 


Scott Oldham returned to the Bicentennial Committee Proclamation.  There is not a flag pole at the current Town offices.  Mr. Farmer suggested taking down one of the flags at old Town Hall and putting up the Bicentennial flag. 


Sandra Hash, Clerk-Treasurer, read the Proclamation as follows:


State of Indiana, Town of Ellettsville



To All To Whom These Presents May Come, Greetings:


WHEREAS, Friday, December 11 marks the 199th anniversary of the day President James Madison signed the act admitting Indiana as the 19th state of the Union; and


WHEREAS, the history of our state, our county, our community and its people is valuable to our shared experience, and we recognize and celebrate the growth and greatness of our state and the limitless potential inherent in its future; and


WHEREAS, on this occasion of Indiana’s 199th birthday, we honor the beginning of the Bicentennial year in Indiana, celebrating our history and igniting the future for coming generations of Indiana citizens; and


WHEREAS, our community plans to honor this singular time in Indiana history by honoring our past, setting the course for our future and preparing a path for our youth, and raises a flag for the Bicentennial year to remind all who visit our fair town of our part in this special year;


NOW, THEREFORE, I, Scott Oldham, Council President of Ellettsville, do hereby proclaim December 11, 2015, as


Indiana Statehood Day and the Official Kickoff of the Bicentennial


and invite all citizens to duly note this occasion and celebrate the upcoming year.


In Testimony Whereof, I hereto set my hand and cause to be affixed the official seal of office.  Proclaimed at the Town of Ellettsville, Indiana, this 11th day of December, 2015, on the 199th anniversary of Indiana Statehood and in the 239th year of the Independence of the United States of America.



Scott Oldham entertained a motion to adjourn.  Dianna Bastin made a motion to adjourn.  Kevin Farris seconded.  Scott Oldham adjourned the meeting at 6:52 p.m.