November 26, 2012





The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, November 26, 2012, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 7:00 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Phillip Smith. 


Roll Call:  Members present were Scott Oldham, President; Dianna Bastin, David Drake and Phillip Smith.  Dan Swafford was absent.  Sandra Hash, Clerk Treasurer, and Darla Brown, Town Attorney were also present.


Supervisors Present were:  Mike Cornman, Jim Ragle, Tony Bowlen, Mike Farmer and Jeff Farmer.


Approval of Minutes


Scott Oldham entertained a motion for the approval of the minutes for the regular meeting on November 13, 2012.  Phillip Smith so moved.  Dianna Bastin seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dianna Bastin so moved.  Phillip Smith seconded.  Motion carried.




Resolution 16-2012 Transfer of Funds


Sandra Hash explained when Amber Ragle-Wright was on leave Denise Line worked extra hours.  This is a transfer of $1,600 from Property and Liability Insurance into the Assistant Part-Time.


David Drake made a motion to adopt Resolution 16-2012.  Phillip Smith seconded.  Roll Call Vote:  Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; and Phillip Smith – yes.  Motion carried 4-0.


Supervisor Comments


Jeff Farmer, Ellettsville Utilities, explained approximately one year ago they built a new bar screen for the Ellettsville Sewer Plant.  They waited to make sure it was what they wanted and it has performed wonderfully.  He has obtained quotes for a building to house the screen and keep the weather off of it.  The building will also house the screening container.  The local contractor, who is also the cheapest, gets his material from the same place as the contractor who made the other bid.  The first bid was $16,329 and Tim Figg’s bid was $10,152.  Both bids include labor and materials.  Mr. Figg is adjacent to the waste water plant.  He has done a lot of other buildings in Town including the new building to the east of Hoosier Tire.  He is requesting the Town Council accept this bid.


Scott Oldham asked what the screen is shielding.  Mr. Farmer replied it is shielding the bar screen at the head works area.  This does not include the grating that will make the floor.  That will be a separate bid later on. 


Dianna Bastin thinks it’s a win-win since he’s a local person.


Dianna Bastin made a motion to accept the quote from Tim Figg for the building needed at the sewer plant.  David Drake seconded.  Roll Call Vote:  Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; and Phillip Smith – yes.  Motion carried 4-0.


Phillip Smith asked if the funds were available for the construction of the shed.  Mr. Farmer replied yes, it will come out of the Equipment Replacement Fund that has approximately $1,000,000 in it.


Sandra Hash advised she has received the health insurance quotes from J.A. Benefits.  In 2013 SIHO’s rates will be the same as this year.  Everything will stay the same without a cost increase to the employees.


Privilege of the Floor


Jeana Kapczynski, President of Ellettsville Main Street, explained they are a non-profit organization who concentrates on the historic downtown area between the one-way pair.  They are volunteers who work to revitalize this area and preserve Ellettsville’s heritage.  The Board of Directors include Jerry Cravens, Vice President, Claudetta Kelly, Secretary, Chris Fisher, Treasurer, Ranee Brown, Diana Choate, Geraldine McIntyre and Leasa Siscoe.   She thanked the sustaining members for 2012 who are Bybee Stone Company, CFC Properties, Chandler Funeral Home, Cook Medical, Karla Frownfelter, ISU/The May Agency, The Ellettsville Journal, Ellettsville Tri-Kappa, Cullan and Rachel McCarty and Olde Towne Coins, Inc.  A special thank you was given to The Ellettsville Journal for giving them office space in their building and access to their historic photos. 


Some of their activities for 2012 included the following.  The purchase of 55 patriotic banners for the street lights along the one-way pair and the purchase of nine new banners for Sale Street.  She thanked Jim Ragle and the Street Department for keeping the banners flying and the lights glowing.  As part of their beautification efforts they bought flowers for the welcome gateways.  In May, they held their third annual Heritage Hike which is a non-competitive 5K or 10K community hike.  Claudetta Kelly continues to organize the historic photos at The Ellettsville Journal and Ranee Brown scans them into a database.  Indiana University students are working on a website design.  They reprinted the Ellettsville Story from 1837 to 1987.  They are available at The Ellettsville Journal for $40.  They would like to update the Ellettsville Story and hope to form a committee to start this project next year.  Jerry Cravens and Chris Fisher attended Main Street meetings in other towns.  In June, Scott Oldham spoke to them about the past and future of Ellettsville.  They want to work closely with the Town on beautification efforts.  The Heritage Trail has been their major project to revitalize downtown.  


In 2013, they plan to do more fundraising and work more closely with Monroe County to connect the Heritage Trail to the Karst Greenway which is already under construction.  Last November, they received $16,500 in a grant from the Smithville Charitable Foundation for trail signage and limestone sculptures along the trail.  They will start working on those designs next year.  They always welcome new volunteers.


Last year they hosted their very first holiday gathering with Santa Claus and friends in downtown Ellettsville.  Chris Fisher is the Chair Person for the event this year.


Chris Fisher announced the Holiday Gathering will take place on Saturday, December 8, 2012, from 8:00 a.m. to 11:00 a.m.  It will be in the area of the Masonic Lodge and Eastern Star.  The Eastern Star is preparing a buffet breakfast and the cost is $6 and children age 5 and under are free.  There will be crafts and a visit by Santa Claus who will arrive by fire truck. 


Dianna Bastin announced there won’t be a tree lighting ceremony this year.  There was no one to help her and utilities.  The trees will be turned on and decorations will be put out.  Chris Fisher has offered to have the tree lighting ceremony with Main Street’s holiday gathering next year. 




Dianna Bastin made a motion to adjourn.  Phillip Smith seconded.  Motion carried.  Scott Oldham adjourned the meeting at 7:20 p.m.