November 27, 2018




The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, November 27, 2018, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive.  Scott Oldham called the meeting to order at 6:30 p.m.  Kevin Farris led the Pledge of Allegiance followed with a prayer by Jimmie Durnil.


Roll Call:  Members present were Scott Oldham, President; Brian Mobley, Vice President; Kevin Farris and Brice Teter. Scott Thomas was absent.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; and Mike Farmer, Interim Town Manager, were also present.


Supervisors present were:  Mike Cornman, Danny Stalcup, Jimmie Durnil and Denise Line attended for Planning. 


Approval of Minutes


Scott Oldham entertained a motion for approval of the minutes for the regular meeting on November 13, 2018 as amended changing from two white cars to one white car and one black car.  Kevin Farris so moved.  Brice Teter seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers and Payroll.  Brian Mobley so moved.  Brice Teter seconded.  Motion carried.


Rachel Beyer, Community Wellness Coordinator, Purdue Extension Nutrition Education Program


Ms. Beyer addressed the council and shared her new role in Monroe County adding to her 3 year experience in Lawrence County.  She explained the importance of Nutrition and exercise. Encouraging citizens to make healthy living choices by providing resources such as cooking demonstrations, lessons on My Plate and how to shop on a budget.  Her main objective is to focus on working with Towns, County Government and local organizations, free of charge, to improve access for people to shop for healthy options and trails for physical activity. Previous projects include Bedford Community Garden that was scheduled to shut down.  She partnered with the Parks department to find a new piece of land and to fundraise to install a playground, a walking trail, 62 garden plots a restroom and a community orchard.  She also worked with the City of Bedford to pass a new street ordinance that when streets are re-paved there will always be a sidewalk and a bike lane installed.  She asked for suggestions on how we could address those issues here in Ellettsville.  Mike Farmer entertained the interest, that once the senior citizen complex is expanded, in connecting the existing trail to the Town Hall project and hopefully adding new parks and ball diamonds that will be easily accessible. It was in agreement there is hope for expansion of our parks and further discussion will be needed to address those opportunities as they present themselves.  Ms. Beyer further explained her ability to help with fundraising, resources and grant writing.




Resolution 29-2018 to Purchase Real Estate – 6500 Block of McNeely Street, Ellettsville


Darla Brown, Town Attorney, explained the owner of said property is Pipjay Properties.  They also own the property located at 104 W. Vine Street.  The Town recently offered $130,000.00 for the Vine Street property.  The owner made a counter offer of $185,000.00 which was way above what the Town can pay under statute.  She feels if he is not inclined to consider the Town’s offer for 104 West Vine Street that proceeding with the purchase of this piece of property doesn’t make sense.  Advice of the Town Manager was asked.


Mike Farmer asked for alternate options.  Ms. Brown explained the choice of Eminent Domain stating litigation expenses were the main concern.  Kevin Farris strongly disapproved of Eminent Domain explaining it makes it a force of hand to the land owner. It was further explained by Sandra Hash and Mike Farmer that it could be a benefit to the land owner as well as the Town to help with flooding.  Kevin Farris stated Eminent Domain should be used as a last resort if at all.  Mike Farmer stated he felt Eminent Domain is a good negotiating tool between the land owner and the Town.  Darla Brown explained the resolution is for the approval to make an offer on the property located at 6500 Block of McNeely Street.  It will require a second appraisal in order to begin discussion of bundling the offer for both properties for purchase at an agreement that is equitable for everyone. 


Kevin Farris made a motion to approve Resolution 29-2018 to purchase the real estate located at the 6500 Block of McNeely Street in Ellettsville and approve the second appraisal estimating the cost at being $800.00.  Brice Teter seconded.   Roll call vote:  Scott Oldham - yes; Brian Mobley - yes; Kevin Farris - yes; Brice Teter - yes.  Motion carried.


Ordinances on First Reading


Ordinance 2018-38 Fixing of the Salaries for Budget Year 2019


Sandra Hash, Clerk-Treasurer, explained it reflects the $2,000.00 raises for the employees as approved during the budget process.  Sandra requested the supervisors review the salary ordinance to make sure your department is correct.  The Ordinance will have final consideration in two weeks.


Ordinances on Second Reading


Ordinance 2018-36 to Utilize Stormwater Fees for the Purchase of Real Property


Darla Brown, Town Attorney, explained this is amended from the previous Ordinance presented November 13th.  The loan terms were revised with Peoples State Bank according to statute from 10 years to 5 years for the purchase of 105 West Vine.  If approved the Town will enter into an agreement with Peoples State Bank to borrow a total of $116,078.49 making payments $6,094.64 semi-annually with a balloon payment in the amount of $61,226.73.  Sandra Hash, Clerk Treasurer commented the balloon payment would have to be refinanced at that point of the loan unless funds were available otherwise.  All dependent on expenditures due to Stormwater money being limited from paying for the study from Christopher Burks and purchasing of mentioned properties.  The Stewart property will be paid off in February of 2019 making those funds available to the cause.


Kevin Farris made the motion to approve resolution 2018-36 as amended, to Utilize Stormwater Fees for the Purchase of Real Property.  Seconded Brice Teter.   Roll call vote:  Scott Oldham - yes; Brian Mobley - yes; Kevin Farris - yes; Brice Teter - yes.  Motion carried.


Old Business


Flood Report


Brian Mobley explained there was nothing new to report, still waiting on the Town attempting to purchase properties.  Once the properties are purchased the next step in flood mitigation will be determined.


New Business


Approval of Professional Services Agreement for Redesigning the Town’s Website with eGov Strategies LLC


Denise Line explained they received a grant from Smithville Community Foundation in the amount of $12,725.00 for the complete redesign of the website.  The new website will focus on Community, Visitor’s and Economic Development.  Request for approval to sign agreement to move forward. Website should be up and running by June 2019. Discussion of grant amount matches the total cost and the funds have been received from Smithville. The board thanked Denise for all her hard work on receiving the grant.  Denise Line thanked Smithville Community Foundation for the grant.  Brice Teter made the motion to approve the Professional Services agreement for redesigning the Town’s Website.  Kevin Farris seconded.  Roll call vote: Scott Oldham- yes; Brian Mobley - yes; Kevin Farris - yes; Brice Teter - yes.  Motion carried.


Permission for Boys & Girls Club Big Hearts Campaign Sign Placement at the Fire Station


Mike Farmer spoke on behalf of the Boys & Girls club as a member of the Youth council to gain permission to utilize space at the Fire Station and waive sign permit fee.  The Big Hearts Campaign is their yearly fundraiser to support the Boys & Girls Club.  The campaign runs from January 1 to April 30 at that time the signs would be removed. 


Kevin Farris made a motion to give permission for the Boys & Girls Club Big Hearts Campaign Sign Placement at the Fire Station and to waive the sign permit fee to place the Signs. Brice Teter seconded.   Roll call vote:   Scott Oldham - yes; Brian Mobley - yes; Kevin Farris - yes; Brice Teter - yes.  Motion carried.


Town Council Comments


Kevin Farris thanked the council and said goodbye, although he will still be here in December, for allowing him to serve the last four years on the council.  He continued to praise the Town for the talent they have in such a small community to run the Town. 


Supervisors Comments


Sandra Hash, Clerk Treasurer discussed she is organizing the Christmas luncheon  tentatively as December 14th at 11:30 at Town Hall, pending reservations with the caterer inviting all Council members.       




Scott Oldham entertained a motion to adjourn.  Kevin Farris so moved.  Brice Teter seconded.  Scott Oldham adjourned the meeting at 7:06 p.m.