Roll Call: Members present were Dan Swafford, President; Ted Robertson, Phillip Rogers and Phill Smith. Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer were also present. Dianna Bastin was absent.
Supervisors Present: Jim Davis, Jim Ragle, Gary Darland, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.
Approval of the minutes
Smith made a motion that we approve the minutes for the Regular Meeting
Action to Pay Accounts Payable Vouchers
Phillip Rogers made a motion that we pay the Accounts Payable Vouchers. Ted Robertson seconded. Motion carried.
Resolution 18-07 to declare surplus property for the Street Department
Jim Ragle, Ellettsville Street Department has a 1986 Ford pick-up truck and 1985 dump truck they would like to declare surplus so they can sell, trade or auction off. The Street Department does not know what they are going to do with them at this time. The 1986 Ford came from the Utilities Department. Both vehicles run but they do not want to put anymore money in to them.
Ted Robertson made a motion that we declare surplus property of the form of two vehicles for the Street Department under Resolution 18-07. Phillip Rogers seconded. Roll call vote: Dan Swafford – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes. Motion carried 4-0.
Jim Ragle requested permission to accept quotes for a new dump truck. The Street Department would like to see what kind of financing is available. Dan Swafford asked Mike Spencer if this needed to be voted on and Mike Spencer replied no. Dan said it was okay.
Jim Ragle accepted applications for a vacant position in the Street Department. Dianna Bastin helped Jim with the interviews and they decided on Scott Bruce. Jim has completed the process for hiring a new employee.
Phill Smith made a motion we hire Scott Bruce as the new Street Department employee. Phillip Rogers seconded. Roll call vote: Dan Swafford – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes. Motion carried 4-0.
Ordinances on First
Ordinance 07-11 to amend Section 35.04
Sandra Hash read the ordinance in its entirety. Section 35.04 shall be amended to read as follows:
Upon proper appropriations, Police Reserves may
(A) Be provided with uniforms which uniforms shall remain the property of the Town and
(B) Be insured for accident coverage
further explained the past code allowed for a one time one hundred dollar
purchase of equipment. This was the
first year we included $3,500 in our budget for uniforms. It was asked from the audience about a budget
for the insurance. Sandra answered they
are covered under the Town’s Worker’s Comp Insurance. It is included in the overall policy. The Town is looking into changing insurance in
the future but for now it is just Worker’s Compensation. She further explained “Accident Coverage”
means if they are hurt on the job, we will pay their medical expenses. Gary Darland stated, from the audience, currently
if they are killed in the line of duty, there is no insurance benefit for the
family; this is what they are asking for.
Sandra stated this change will not take care of that but in the future,
we will work on it.
Ordinance 07-12 to amend Sections 36.136
Sandra read the ordinance in its entirety. Subsection (E) Use of Cell Phones will be added to state cell phones issued by the Town shall be used only for Town business. The employee to whom the cell phone is issued will be personally responsible for any charges incurred by the Town for minutes used that exceed the total minutes allowed by the Town’s plan. The rate of reimbursement shall be that amount then charged to the Town by the cell phone company. Cell phones shall not be used by any employee while that employee is driving a motor vehicle.
Swafford asked if the Police Officers were ever in contact on the cell phones
during a call. Gary Darland said mostly
on cell phones. He used the example of
the missing little boy; cell phones were used for convenience and more
conversation. Dan asked if officers talk
on cell phones while driving around.
Dan Swafford tabled Ordinance 07-12 to amend Section 36.136 of Ellettsville Town Code concerning the use of cell phones until the next meeting.
Sandra Hash requested Ordinance 07-13 to amend Ordinance 06-25 fixing of salaries for Budget Year 2007 be added to the agenda for First Reading
Sandra read the ordinance in its entirety. The Town established the salaries for the Budget Year 2007. In the General Fund Administrative there is no provision for Administrative Assistant and in the General Fund Police there is no provision for a Part-time Receptionist. Ordinance 06-25 is amended as follows: Under General Fund Administrative add Administrative Assistant from $9.00 to $14.90 per hour and under General Fund Police add Part-time Receptionist from $8.00 to $10.00 per hour. Sandra will make a copy of this Ordinance and put one in each Council member’s mailbox.
Frank Nierzwicki, Director of Planning Services announced his previous
intern Ashley Porta is working in
Smith made a motion we give the certificate to Ashley Porta for her work at the
Phillip Rogers made a motion that we hire Connie Griffin as an Administrative Assistant to Planning Department. Phill Smith seconded. Roll call vote: Dan Swafford – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes. Motion carried 4-0.
Swafford asked Frank Nierzwicki about the progress of the “black letter
signs”. Frank stated he is trying to get
the manufacturer of these signs on the next Plan Commission agenda. The signs are out of
Gary Darland respectfully requested the Council’s permission to hire a part-time secretary that was posted. Her name is Robin Roberts and he feels she is a very competent lady with some college. Her husband is a Reserve Officer. An extensive background investigation was completed on Ms. Roberts and all her references came out fine.
Swafford asked for a motion to hire Robin Roberts as the secretary. Phillip Rogers stated “Code Enforcement
Secretary”. Phillip Rogers
seconded. She will be working 30 hours a
week. Sandra asked if the title of this
position be changed to reflect Ordinance 07-13 Part-time Receptionist.
Sandra Hash announced she and Amber will be attending a conference
Phillip Rogers made a motion to adjourn this meeting. Ted Robertson seconded. Motion carried. Dan Swafford adjourned the meeting at