October 24, 2005



The Ellettsville, Indiana, Town Council met in regular session on Monday, October 24,  2005, at the Fire Department Training and Conference Room.  Patrick Stoffers called the meeting to order at 7:30 p.m.  Sandra Hash led in prayer and Dennis Williamson led in the Pledge of Allegiance.


Roll Call:  Members present were Patrick Stoffers, President; William Evans, Vice President; Phillip Rogers and Dennis Williamson.  Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney were also present.  Lisa Creech was out of town.


Supervisors Present:   Jim Ragle, Jim Davis, Ron McGlocklin, Jeff Farmer, Mike Farmer, Rick Coppock and Frank Nierzwicki were present. 


Approval of the minutes


William Evans made a motion to approve the minutes for the regular meeting on October 11, 2005.  Phillip Rogers seconded.  Motion carried.


Action to Pay Accounts Payable Vouchers


William Evans made a motion to take action to pay the Accounts Payable Vouchers.  Phillip Rogers seconded.  Motion carried.




Resolution 13-05 Fiscal Plan for the voluntary annexation of 5259, 5249 and 5325 Lakeview Drive also know as the Burrell and Bishop Property


Frank Nierzwicki, Planning Department, is doing some work with the developer.  He would like to table this to a later meeting.  This would include following ordinance.


Ordinances on First Reading:


Ordinance 05-22 voluntary annexation of contiguous territory 5259, 5249 and 5325 Lakeview Drive also known as the Burrell and Bishop Property


William Evans asked if one motion could be made to table both together.  Mike Spencer said it would be fine.  Williams Evans made a motion to table Resolution 13-05 Fiscal Plan and Ordinance 05-22 voluntary annexation of contiguous territory 5259, 5249 and 5325 Lakeview Drive also known as the Burrell and Bishop Property until a later date.  Phillip Rogers seconded.  Motion carried.


Ordinances on Second Reading:


Ordinance 05-20 adding Chapter 53 to the Ellettsville Town Code concerning illicit discharge and connection to the storm water drainage system


Rick Coppock, Bynum Fanyo, explained these ordinances will bring the Town into compliance with the requirements of Rule 13 as required by IDEM and the EPA.  There was no public comment.


William Evans made a motion to pass Ordinance 05-20 adding Chapter 53 to the Ellettsville Town Code concerning illicit discharge and connection to the storm water drainage system.  Phillip Rogers seconded.  Motion carried.


Ordinance 05-21 to amend Chapter 152 of the Ellettsville Town Code by adding Chapters 152.170 – 152.179 concerning regulating storm water runoff associated with construction and post construction activities in the Town of Ellettsville


Rick Coppock explained this ordinance will also bring the Town into compliance with the requirements of IDEM.  This ordinance is concerning construction and post construction runoff.  This will explain how to monitor and bring violators into compliance with the requirements.  Sandra made a correction in the title and the first sentence of the ordinance to say 152.178.  This needs to be amended. 


Patrick Stoffers entertained a motion to amend the title and the first sentence of ordinance 05-21 to read through 152.178.  Dennis Williamson moved and William Evans seconded.  Motion carried.


William Evans made a motion to approve the ordinance as amended.  Dennis Williamson seconded.  Motion carried.


Old Business


Agreement with H.J. Umbaugh &     Associates for financial advisory services relating to a Municipal Storm Water Utility


Patrick Stoffers explained this was on the agenda last time but it lacked an hourly rate.  With the new agreement, attached is Exhibit B indicating an hourly rate for the Partner through Clerical Support for this activity.  William asked if this was the total fees listed on Exhibit B.  Patrick read all Exhibit B in its entirety. 


Exhibit B

Schedule of Hourly Fees for Professional Services

Effective July 1, 2005


                         Partner                                               $195.00 - $240.00

                                     Senior Manger                                     $165.00

                         Manager                                              $125.00 - $140.00

  Accountant/Financial Analyst  $85.00

  Paraprofessional                                 $80.00

  Clerical Support                                 $65.00


They have not disclosed a ballpark figure to Patrick.  There were some very rough projections given to him last week.  It depends on how difficult it is to determine the ECU (Equivalent Unit Relative to Parcels).  This is pretty technical work and the Rule 13 fees, which we are paying out of General Fund, are very high.  We need to evaluate our alternatives.  It is his wish to accept the agreement with Umbaugh.


William Evans made a motion we accept the Agreement with H.J. Umbaugh & Associates for financial advisory services relating to a Municipal Storm Water Utility.  Phillip Rogers seconded.  Motion carried.


Agreement with Bloomington Hospital Ambulance Services


Jim Davis explained this is an annual contract we sign with Bloomington Hospital.  Ellettsville provides a back up ambulance to Bloomington Hospital that is totally supplied by Bloomington Hospital.  The ambulance, liability and training of our people are also provided by Bloomington Hospital.  They pay us a fee annually which we use to pay salaries.  It is a win-win situation because we have more part time firemen and we provide a back up ambulance for the County.  There is a 5% increase for next year.  Patrick thanked Jim for providing this service to our community and Monroe County in general. 


William Evans made a motion that we adopt the Agreement with Bloomington Hospital Ambulance Services.  Phillip Rogers seconded.  Motion carried.


New Business


Final Plat Approval for Overbrook Estates Subdivision


Rick Coppock explained this is the first section of what will be built out as 90 homes on 50 acres.  It was a plan that was originally approved in late 1990.  The developer had it approved and then sold it to someone else.  They put in part of the infrastructure and for the remaining balance of the infrastructures they have an irrevocable Letter of Credit ($65,850.00) on file with Sandra.  It is for sidewalks, street trees, water and sewer.   Frank explained the Letter of Credit in a little more detailed.  There will be 4 foot concrete sidewalks and street trees which are all consistent with what we want to see in new subdivisions.  The area is served by sewer.  He gave a positive recommendation to sign the final plat.


William Evans made a motion to approve the Final Plat for Overbrook Estates Subdivision.  Phillip Rogers seconded.  Motion carried.


Supervisors’ comments


Jim Davis, Ellettsville Fire Department, updated the Council that starting tomorrow (10/25/05) afternoon through Thursday some of the Ellettsville Fire Department and several agencies in the County are going to participate in a disaster type exercise at the County Fairgrounds.  It is a tabletop exercise with the EMAC (Emergency Management Advisory Council) Board.  The money was set aside from the Department of Homeland Security to hire a company out of Florida to put this exercise together.  This will test our abilities to operate an EOC (Emergency Operation Center) in case there was some reason to activate the EOC in Monroe County. 


Jeff Farmer, Ellettsville Utilities, provided information on equipment to help with the inflow and infiltration problems.  He also needs Board approval to take crews on day trips to see the equipment and have their travel expenses and food reimbursed.   Currently, the Town uses a television camera that is skid mounted on the back of a tailgate.  It is good for televising 4 to 8 inch lines.  The Town has gotten much bigger and there are 12, 15 and even 30 inch lines.  The present camera has worked for the last 7-8 years and he thinks it is time to move forward.  What he is looking for is a trailer mounted camera.  This one is self propelled and the omni eye looks into the laterals.  It could also be used in the new developments to check on contractors before approvals are made.  The downsides are there are not a lot of manufacturers and they are very expensive.  They would like to get as much information before coming to the Board with a purchase request.  One day trip may be to Kokomo and the other would be Louisville.  He would be taking Tom Cornman and Brian Miller. 


William Evans made a motion to allow them to go wherever they are going to check out the piece of equipment they want to buy.


William Evans amended the motion to approve a trip to Kokomo to observe the equipment they want to purchase.  Phillip Rogers seconded.  Motion carried.


Patrick asked if the current equipment allowed them to look at verticals and laterals.  Jeff said no, they are very limited.  Their current equipment slides across the bottom of the pipe.  The problem is with I & I (Inflow and Infiltration) during wet weather, the cameras are submerged and you can not see where the problem is.  With this new one, you can put bigger tires on it or float it down the sewer pipe.  The new one can travel a length of 1,000 feet.  The current one has a 300 feet reel.  It is very compatible with equipment we have now so we can put them together to have a bigger and better piece of equipment.  Phillip asked what the smallest diameter pipe this could be used on.  Jeff answered the current camera could be used on a 4 inch lateral but it is not designed for that.  The new camera would be for the bigger pipes up to 30 inches.  Patrick thinks with the complexity of this system sounds like a very essential piece of equipment given the expansion of the system and the new areas coming in to the Town.  Jeff feels this will help on the battle with the I&I.  Dennis asked if a company uses this equipment in Kokomo.  Jeff replied the manufacturer is in Kokomo and would do a demonstration.  He is trying to get them to bring the equipment here to demonstrate it but if they can get there first, they would like to go.  Patrick encouraged them to go.  Jeff also mentioned they just replaced two man holes on Vine Street and did some work on a force main by the Police Department. 


Sandra Hash mentioned she and Amber will be going to an ILMCT Regional meeting in Nashville, IN Tuesday and Wednesday.  The class on Tuesday will cover conflict resolution and IRS audits.  Wednesday they will meet with State Board of Accounts. 


Dennis Williamson thanked Sandra on the work she did with the ordinances tonight since they were rewrites.  Jim Davis reported to him the new tower is up on Louden Road and the radios will be working next week.  The Town of Ellettsville Halloween hours are 5:30 – 8:30 p.m. on Monday.


William Evans mentioned October 15 was Bulk Trash Day County wide. He, along with Patrick, Phillip and Jim Ragle, volunteered all day.  He read the amounts of trash disposed of on Bulk Day for all the waste stations from the fall and spring.   


He also added almost all the evaluations for the Town employees are finished.  The remaining should be completed by the end of the week. 


He asked Ron about the Police Station check list.  Ron met with Dave Neidigh and advised him about some of the issues with the building.  Mr. Neidigh assured him they would get the subcontractors in.  So far only two have showed up.  A company from Evansville was supposed to show up today but never showed.  Also the garage door company didn’t show up.  They are still waiting to see if they contacted the Utility Department.  He will check with Mike.  They are having an issue with the volume of water according to the plumber.  There are four more things that need to be looked at and fixed.  Mr. Neidigh has sent his last withdraw on his AIA and Ron is not in a hurry to bring it before the Council.  One out of the five issues has been resolved. 

The police have been busy.  The Journal had a whole page of people listed that were picked up for different citations.  Craig Davis is back from two months Active Duty in Mississippi and New Orleans. 


Patrick Stoffers advised the next Council meeting will be on November 14, 2005 and he will be on vacation during that period of time.




Phillip Rogers made a motion to adjourn the meeting.  William Evans seconded.  Motion carried.  Meeting adjourned 8:00 p.m.