October 25, 2010






The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, October 11, 2010, at the Fire Department Training and Conference Room.  Phillip Smith called the meeting to order at 7:30 p.m.  Scott Oldham led the prayer following the Pledge of Allegiance. 


Roll Call:  Members present were Phillip Smith, President; Scott Oldham, Vice President; David Drake, and Dan Swafford.  Dianna Bastin was absent.  Sandra Hash, Clerk-Treasurer and Darla Brown, Town Attorney were also present.   


Supervisors Present were:  Jim Davis, Jim Ragle, Eric Chaudion, Mike Farmer, Jeff Farmer and Rick Coppock.


Approval of Minutes


Phillip Smith entertained a motion for the approval of the minutes for the Regular Meeting on October 11, 2010 and the Special Session on October 11, 2010.  David Drake so moved.  Scott Oldham seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 4-0.


Accounts Payable Vouchers


Phillip Smith entertained a motion for action to pay Accounts Payable Vouchers.  Dan Swafford so moved.  David Drake seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 4-0.


Ordinances on Second Reading


Ordinance 10-17 to Terminate Dormant Funds


Sandra Hash explained during the budget sessions she was asked to research terminating funds that had not had any activity for several years.  When a fund is established it designates what is to happen with the money should it be terminated.  The funds to be terminated are as follows:


v     The K-9 Handler Fund had $9,290.47 which will revert back to the General Fund. 

v     The Drug Grant has no money.

v     The Skate Park Donations account has $8.22 and it will revert back to the Park and Recreation Fund.

v     The Disaster Relief Fund has $154.82 and will revert back to the General Fund.

v     The Fire Construction and Police Construction Funds do not have a balance. 


Phillip Smith entertained a motion for to approve Ordinance 10-17 to Terminate Dormant Funds.  David Drake so moved.  Scott Oldham seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 4-0.


New Business


Interlocal Agreement Between the Town of Ellettsville and Monroe County Concerning Animal Control for 2011


Patrick Stoffers – explained this is an Interlocal Agreement between Monroe County, the Town of Ellettsville and the City of Bloomington.  The Agreement is for animal management services with the City of Bloomington Animal Shelter.  On October 22, 2010, the Monroe County Commissioners approved this agreement, levied $250,000 for Monroe County and $3,581 for Ellettsville, which is payable to the City of Bloomington.  Mr. Stoffers provided a breakdown of incoming animals to the City of Bloomington Animal Shelter in 2009.  Between Monroe County and the Town of Ellettsville the Animal Shelter received 1,894 animals.  Of that, 134 were within the Town of Ellettsville which was approximately 7%.  Further, 7% of $250,000 levied for Monroe County is $17,500.  Monroe County is aware through the Town’s filing with the County Auditor that it appropriated $5,000 for animal control in 2011.  Therefore, after a conversation with County officials and Dan Swafford, it was agreed to reduce the amount to $3,581.  Dan Swafford thanked Monroe County Commissioners and Pat Stoffers for assisting the Town with the animal control agreement.  Mr. Stoffers noted most local governments are struggling and doing Interlocal agreements helps deliver services to all residents.  Darla Brown, Town Attorney, noted the Interlocal Agreement is substantially similar to the one the Town entered into last year with the County.  The preambles are different and, as pointed out by Mr. Stoffers, the new agreement is between three parties as opposed to two, however, the language is generally the same.


Phillip Smith entertained a motion for to approve the Interlocal Agreement between the Town of Ellettsville, City of Bloomington and Monroe County concerning animal control for 2011.  David Drake so moved.  Dan Swafford seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 4-0.


Supervisor Comments


Chief Jim Davis, Fire Department – had a request to declare a 1972 F250 four wheel drive truck as surplus.  This truck has not been used in several years but still runs.  The truck was originally purchased in 1972 for brush fires and is housed at the Curry Pike Fire Station.  The truck will not be replaced.  The truck will be placed for sale on Ebay.  This matter is tabled until the next meeting so a proposed resolution can be prepared.


Sandra Hash, Clerk-Treasurer – during the budget sessions different amounts for raises were discussed and a certain amount was budgeted.  Ms. Hash needs to start preparing a salary ordinance and has been waiting to find out where the Town stands with the County Option Income Tax and insurance.  The first bill from SIHO has been received and there were some changes.  The Town uses age rated insurance and only the employee had been rated in previous years.  Every five years there was an increase due to the employee’s age and that could happen mid-year.  A few years ago, Anthem had also started age rating the spouse.  In SIHO’s policy they have listed every dependent and have age rated each.  There is a flat rate for dependents but if you have an adult child over 19 years of age then they are considered age rated adults.  The figures SIHO gave the Town in their proposal are going to be slightly different and will cost a little more for employees who have children in college and are still on the plan.  In addition, SIHO offered to do the Cobra administration and stated $2 which was thought to be per employee and there are 28 employees on insurance.  This would result in $56 per month for the Cobra administration.  When the bill from SIHO was received, however, there was a charge of $2 for every employee, their spouse and dependents.  These are some of the costs that were not covered in our proposal period.  A spread sheet of the insurance costs is being prepared and will be distributed to the Town Council.  Preparation of the salary ordinance was tabled until the analysis of the insurance costs has been completed.


Council Comments


Scott Oldham – congratulated the Edgewood Marching Band on going to State and wished them good luck.


Phillip Smith – thanked the street Department for the dust storms due to leaf pickup and wanted everyone to know it’s not their fault it is Mother Nature.  They’re doing their job.  He understands there will be no brush pick up until next year.


Privilege of the Floor


Russ Ryles – Local Chapter 650 of the Experimental Aircraft Association will be hosting a visit by the National Flying Museum B-17 at Monroe County Airport beginning October 28, 2010.  There will be a private celebration on the arrival of the plane for invited World War II veterans on October 28, 2010.  Public days are October 29 – 31, 2010 and rides are available in the morning and ground tours in the afternoon.    It is one of twelve remaining B-17s and is completely restored in the colors and markings of the 8th Air Force out of England. 


Phillip Smith invited everyone to attend the Town Council meetings.


Dan Swafford reminded everyone to vote on November 2, 2010.




Scott Oldham made a motion to adjourn.  Dan Swafford seconded.  Motion carried.  Phillip Smith adjourned the meeting at 7:45 p.m.