October 8, 2012





The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, October 8, 2012, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 7:00 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Sandra Hash. 


Roll Call:  Members present were Scott Oldham, President; Dan Swafford, Vice President; and Dianna Bastin.  David Drake and Phillip Smith were absent.  Sandra Hash, Clerk Treasurer, Darla Brown, Town Attorney, and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present.


Supervisors Present were:  Mike Cornman, Jim Ragle, Jay Humphrey, Connie Griffin, Mike Farmer and Jeff Farmer.


Approval of Minutes


Scott Oldham entertained a motion for the approval of the minutes for the regular meeting on September 24, 2012.  Dianna Bastin so moved.  David Drake seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dan Swafford so moved.  Dianna Bastin seconded.  Motion carried.


Clerk – Treasurer’s Report

September 2012 Fund Balances








Beginning Balance



Ending Balance







$   404,375.60

$    105,554.86

$   172,933.75

$     336,996.71 







$   116,829.91

   $       13,754.19

$     36,366.88

$       95,217.22


 temporary loan

 $     50,000.00








Water O&M

$   202,954.42

 $     174,350.08

$    180,773.85

$     196,530.65






Waste Water O&M

$   280,901.73

$     167,630.93

$    155,174.99

$     293,357.67 


Final Adoption of the 2013 Budget – Ordinance 2012-22


Dianna Bastin made a motion to approve the budget for 2013, Ordinance 2012-22.  Dan Swafford seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; and Dianna Bastin – yes.


Appointment to the Monroe County Animal Control Board – Pat Mitchell


Sandra Hash ran an ad in the paper and Pat Mitchell came forward and said she would like to serve in that capacity.  Marlin Dodge was the Town’s representative for several years and he recently resigned.


Scott Oldham entertained a motion to appoint Pat Mitchell to the Monroe County Animal Control Board.  Dan Swafford made a motion to appoint Pat Mitchell to the Monroe County Animal Control Board.  Dianna Bastin seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; and Dianna Bastin – yes.




Resolution 15-2012 Transfer of Funds


Sandra Hash explained these are transfers of funds for Planning and Local Roads and Streets.  They would like to move $150 from Printing to Office Supplies and $150 from Advertising to Postage.  In Local Roads and Streets in order to pay for the new vehicle that was purchased they need to transfer $3,500 from Salt, $3,000 from Miscellaneous and $3,054.25 from Sand to Equipment for a total of $9,554.25.  There was already $10,000 in Equipment.  In Stormwater, to make it easier to follow, she would like to transfer $18,004.25 from Materials and Supplies into Miscellaneous Equipment. 


Scott Oldham entertained a motion to adopt Resolution 15-2012 Transfer of Funds.  Dan Swafford made a motion to adopt Resolution 15-2012 Transfer of Funds.  Scott Oldham seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; and Dianna Bastin – yes.


New Business


Richland Senior Center Project, Plan Commission Docket Number 10042012-1, 15 Unit Apartment Complex, 5971 N. Brown Addition Drive, Parcel 00901275000 – Introduction Connie Griffin


Connie Griffin, Director of Planning, introduced the Richland Senior Center project on State Road 46.  It is located by turning right on Constable Drive and taking the next right.  Parking is in the apartment complex parking area.  This is zoned Residential 3 and is correct for the proposed land use.  The project area listed in the commitment petition letter is 0.9 acres.  The Richland Senior Center Apartments have been built in multiple phases covering an area of 5.8 acres.  This is a 15 unit apartment complex with each unit having a laundry facility.  One unit is ADA accessible and all other units are fully handicap adaptable.  The number of proposed parking spaces is 16 with two being handicap and one of which is van accessible.  This is under discussion with the Plan Commission and may require a Board of Zoning Appeals (“BZA”).  There have been several plan submittals since February 6, 2012.  The Commitment letter included the area of acreage as 0.9 for the 15 unit senior housing complex.  The project will meet all planning requirements for the following:  open space, street widths, handicap access, parking, setbacks, emergency vehicle access, landscaping, site drainage and stormwater quality.   There will be a landscape buffer between the new apartments and the adjacent properties and some trees will need to be removed.  They will be replaced with large healthy trees.  All exterior lighting will be limited and directed downward and will be designed to minimize new lighting effecting residential neighbors.


Scott Oldham has an issue with ingress and egress, particularly for the emergency vehicles.  His concern is this, and any other project, needs to have a road constructed that is suitable to handle the largest piece of emergency equipment in the county at speed.  In this case it would be Truck 79 and Bloomington’s Truck 1.  This is a senior citizen’s complex and if there’s a massive fire, evacuation will be very slow.  It’s going to be very complicated and a nightmare.  Having been on several of these scenes over the years, a truck cannot be delayed in getting to a fire.  It’s a crucial piece of equipment.  The road isn’t very friendly for the two trucks that were mentioned.  It is a proposed 10’ roadway and the trucks are 7½’ to 8’ wide.  This needs to be looked at a little better for the danger of “what ifs” and they’re a big concern for Planning and the Town Council.  In the long run they need to be more efficient with what they’re doing if they’re going to build and construct an apartment complex. 


Dan Swafford asked who the commitment letter was from.  Ms. Griffin replied it was from the petitioner.  Mr. Swafford said there are also concerns with parking and in the commitment letter the petitioner said it would currently meet all the Town codes and ordinances.  Ms. Griffin advised at this time they are looking for some concessions to that and there may be some BZA issues.  The Plan Commission would have to deny it as presented and then they would have to take those issues as a conditional approval or to the BZA.  Some of the things that were looked at initially was making the road public access.  It may be a limited use but it would better supply a connectivity and better vehicle pattern structure in that area.  They are dealing with a few things that are not Town code or as required by the Comprehensive Plan.  Mr. Swafford advised he knows the petitioner is not willing to modify the road.  They were very firm in their determination to not do anything to the current existing road.  Their plan is to come down one-third of the way to make the first and second curves accessible by the fire trucks.  It also runs into some of the proposed parking.  Fire Chief Jim Davis and Deputy Fire Chief Mike Cornman went down Browns Lane and checked it out.  It is a chip and seal road at the beginning of Matthews.  One section of the road is Browns Lane and the other section is private.  The Town proposed to make it all Browns Lane and to finish it.  Then the Town would take over the street.  He is concerned chip and seal couldn’t handle the full speed of the turn. 


Deputy Fire Chief Mike Cornman stated the actual width of the ladder truck and all of their apparatuses are 8’.  The truck can make the road if they have to do so.  It’s much like a fire access road in accordance with the fire code.  They would need to make sure it’s trimmed on the sides as well as 12’ to 14’ above for clearance.  They couldn’t run it on a regular basis but in anticipation of the runs they’ve had in the past it would be minimally adequate.  A bigger and wider road would be better but they could make it work if they had to.  Mr. Oldham asked if he meant minimally adequate as it sets today.  Deputy Chief Cornman said that was correct.  Mr. Swafford asked if they were concerned about the turn off of Matthews.  Deputy Chief Cornman said they could make the turn.  Mr. Oldham stated if it’s left as a private road or private access that’s not maintained they have no control over it.  Six years from year now Truck 79 gets replaced with something bigger and couldn’t make it then there would be certain legal remedies they would have to pursue. 


Dianna Bastin commented minimal standards with the equipment the Town has make her every uncomfortable.  She wants to know when the guys are sent out everything is safe for them.  She agrees with Mr. Oldham’s comments about a private lane.  It’s not always going to be Ellettsville responding.  The Town has mutual aid with other fire departments.  She reiterated she’s not comfortable with the private lane.


Action Team with Emergencies – Beverly Thacker


Beverly Thacker, Community Organizations Active in Disaster for Monroe County (“COAD”), introduced herself as the new Executive Director of COAD.  They have been in existence since January 2011.  They respond to disasters.  Between her and her husband they have seven years of disaster relief experience.  The COAD is the back bone of different organizations including governmental, non-for-profits and individuals who feel they may have something to offer.  The areas they try to cover in the event of a disaster are food, shelter, clothing, case management construction and from adults to children and pets.  It’s never a question of if there’s another disaster but when and where.  In the meantime, they do training, preparation, teaching and they’re trying to bring in organizations who have something to offer.  Red Cross will take care of shelter for a specific amount of time and sometimes it’s not long enough for homeowners.  Right now she is finishing working the last tornado damaged home in Monroe County which is from May 25, 2011.  She wasn’t aware this existed until one year ago.  A gentleman had been living in a home with a 5’ x 5’ hole in the roof for 11 months with the water pouring in.  On October 10, 2012, he will be able to move back into his home.  They want to make sure services aren’t duplicated.  Their next meeting is Thursday, October 18, 2012, at 3:00 p.m.  The meetings are held at Vineyard Community Church located at 2375 South Walnut in Bloomington.  They meet on the third Thursday of every month except in December. 


Privilege of the Floor


Dan Swafford reminded everyone that Bulky Item Day is October 26 – 27, 2012, at the Monroe County Fairgrounds.




Dan Swafford made a motion to adjourn.  Dianna Bastin seconded.  Motion carried.  Dan Swafford adjourned the meeting at 7:31 p.m.