September 12, 2005



The Ellettsville, Indiana, Town Council met in regular session on Monday, September 12, 2005, at the Fire Department Training and Conference Room.  Patrick Stoffers called the meeting to order at 7:30 p.m.  Sandra Hash led in prayer and William Evans led in the Pledge of Allegiance.


Roll Call:  Members present were Patrick Stoffers, President; William Evans, Vice President; Phillip Rogers and Dennis Williamson.  Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney were also present.   Lisa Creech was absent.


Supervisors Present:   Jim Ragle, Jim Davis, Ron McGlocklin, Rick Coppock, Jeff Farmer, Mike Farmer and Frank Nierzwicki were present. 


Approval of the minutes


William Evans made a motion to approve the minutes for the regular meeting on August 22, 2005.  Dennis Williamson seconded.  Motion carried.


Action to Pay Accounts Payable Vouchers


William Evans made a motion to pay the Accounts Payable Vouchers.  Phillip Rogers seconded.  Motion carried.


Final-adoption of the 2006 budget


Sandra Hash gave a summary of the 2006 budget.


v     General Fund’s budget is $1,731,986.91 this includes the Administration, Planning, Fire and Police of the Town with Richland Township contributing $438,966 toward the fire protection and Bloomington Hospital contributing $38,735 for staffing the ambulance at the fire station on Curry Pike.


v     County Option Income Tax should bring in at least $313,500. She has not been notified on the portion we will receive due to the additional 3 million dollars distributed to Monroe County.  Patrick said “I think it is 18%” 


v     Motor Vehicle Highway’s budget is $404,071.78.  The Motor Vehicle Highway payments from the state will be 97% of what we received in 2005.  Hopefully we can recoup some of the loss with the changes the county made in surtax and wheel tax


v     Park and Recreation budget is $14,712 which is a reduction of $4,700 from 2005


v     Local Roads and Streets, Law Enforcement Continuing Education and Cumulative Fund equal $173,120


v     The debt service fund for the Police and Fire equal $331,000


v     The total budget for 2006 is $2,654,892.82


v     The Maximum Levy Growth Quotient for 2006 is 3.9% down from 4.4% in 2005


Patrick asked for any public comments.  There were none. 


William Evans made a motion to adopt the 2006 budget for the Town of Ellettsville.  Phillip Rogers seconded.  Motion carried.


Proclamation commemorating George Webb’s 40th Anniversary


Sandra read the Proclamation in its entirety stating George Webb has served the community loyally and with integrity for the Ellettsville Utilities the last Forty years.  Therefore in recognition of this, the Ellettsville Town Council does hereby proclaim Friday, September 16th, 2005 as George Webb Day and urge all our citizens to thank him for many years of dedicated service.


William Evans made a motion we make Friday, September 16, 2005 George Webb Day.  Phillip Rogers seconded.  Patrick Stoffers publicly acknowledged and thanked George for his forty years of service to the community.  Motion carried.




Resolution 09-05 adopting the National Incident Management System (NIMS)


Mike Cornman, Deputy Fire Chief, explained this new system is due to the events of 9/11.  There is a need to have a management system to allocate resources.  A lot of communities have something in place but nothing with this magnitude. The Department of Homeland Security through PD-5 states all levels of government adopt a NIMS system which is a consistent nationwide approach for Federal, State and local governments to work effectively together in a time of need.  NIMS is a core set of concepts, principles, terminology and organization processes.  It is not an operational plan.  It does not tell police officers how to do their job or tell the Street Department which roads to fix first after a disaster.  It helps coordinate and minimize the confusion so when you call for additional resources everyone is on the same page from the entry level worker to the leader of FEMA.  Currently throughout our county they are not.  Local jurisdictions have to meet the NIMS requirements by the end of fiscal year (October 2006).  As a condition of our compliance, we will be able to apply and receive all Federal and State grants. The Van Buren Township advisory board is the only agency in the county that has adopted this resolution.  To implement this we need to educate, assess, integrate, validate and utilize.  Everyone needs to be trained in the different levels.  All Town employees should be trained in the IS100 and IS700 Level of Incident Command Training.   We would have to identify who will be in what positions in a major incident and what level training they should get.  This training can be done on the internet.  The Fire Department will hold a couple of classes and make it readily available for all the Town employees to get completed.  It is strongly recommended elected officials take at least the IS100 and IS700 courses.  If it is in your plan for an elected official to do more at a command post, then they may need additional training.  We need adoption of this resolution to get everyone on the core set of principles.  One of the biggest challenges the fire department is experiencing is in the radio system.  They use ten codes and signals but under the NIMS, the codes are eliminated.  Some items are already in place and we just need to get it tooled into the right box. 


John Hooker, Director Emergency Management Monroe County, thanked the council for starting the process of adopting this resolution.  Ellettsville Fire Department is taking the lead on this.  The Ellettsville Police Department are also getting behind it.  The state police district has had their training in the new station.  It says a lot about the town to be able to have two facilities to train people. The Homeland Security Department recommends area law enforcement; emergency medical services and fire departments take operation level training (hazardous material).  The Ellettsville Police Department is going through this training now. 


William Evans made a motion we adopt Resolution 09-05 adopting the National Incident Management System (NIMS).  Phillip Rogers seconded.  Motion carried.


Resolution 10-05 transfer of funds for the Fire Department


Sandra explained this transfer of $1,000.00 from the Training Aids & Schools into Building Maintenance.  It is a classification change but it is still within the fire budget.


William Evans made a motion to accept Resolution 10-05 transfer of funds for the Fire Department.  Phillip Rogers seconded.  Motion carried.


Ordinances on Second Reading


Ordinance 05-18 to amend sections 33.75 - 33.78 and to add sections 33.79 - 33.82 of the Ellettsville Town Code concerning fees and charges


Ron McGlocklin, Town Marshal, asked for this ordinance to be tabled.  William Evans made a motion to table Ordinance 05-18.  Phillip Rogers seconded.  Motion carried.


Ordinance 05-19 concerning the annexation of property on the corner of Deer Run and Chester Drive owned by Linda and Clyde Frye and Kenton and Roberta D. Robinson


Rick Coppock, Bynum Fanyo and Associates, represented the petitioner who is requesting annexation of .54 acres at Deer Run and Chester Drive.  These two tracks are adjacent to the existing Deer Run Subdivision and will be served by Ellettsville water and sewer.


Frank Nierzwicki, Director Planning Services, reminded the board this annexation was brought before the Plan Commission and was recommended to be annexed into the Town.


William Evans made a motion that we adopt ordinance 05-19 concerning the annexation of adjacent and contiguous territory of the Ellettsville Town Code.  Phillip Rogers seconded.  Motion carried.


Privilege of the Floor – non Agenda Items


Don Fisher wanted to follow up on the last time he addressed the Council concerning a master plan for communication between the council and various department heads.  The council turns over more frequently than the department heads.  We just honored an employee for 40 years of service.  The problem is the council does not turn over at one time.  The town has a planner who will hopefully put together some goals to work with the street department and the council for the growth of our town.  The planner is trying to tap into some money which always seems to be a problem. 


Don also wanted to follow up with the brush issue.  What are the results with the street department picking up of the brush since it is not in their job description.  After the last meeting, some of the same people are putting brush back on the streets.  What progresses we are making on letting people know on television tonight what the ordinance on grass and brush is.  Patrick replied the street department has 26 miles of roads.  They spent most of last week picking up brush.  They can not be every where all at one time.  He assured Don they have been out taking care of that activity.  Don feels the Street Department should not be picking up the brush.  He wants the people to stop putting the brush on the curbs. He then asked if the town was now offering this service.   Patrick replied that historically we have picked up this material.  We own a chipper.  We have the equipment to do this kind of activity.  Don then wanted to clarify this is a service provided by the town.  Patrick said, “Clearly we do this activity”.  Don felt we should contract out for brush and mowing so the street department can take care of the streets. 


His next issue was the streets.  He feels there should be some “master plan” by which the street department operates.  The streets need to be done by a certain time on a 360 degree timetable.  There are new additions and the people should go to the interior of the older additions and see what we “are not” providing.  He feels the Street Department is not doing what they are supposed to be doing.  There is more tax money but less service.  The town has increased the taxes but has not been able to keep up with the demand.  The Police and Fire Department moved from a building due to flood and then the Street Department moved in.  The streets in Arrowhead will be pulverized by next winter.  The streets are cracked, deteriorating and have water holes.  They have been patched but not resurfaced.  This is a problem that needs to be resolved.  In Deer Run, the concrete is breaking up.  This needs to be repaired.  When the four lane highway was being put in, Town employees were used to move things out of the way.  All the businesses were interrupted.  The neighborhoods suffered because of this.  Everything was put on hold.  He invited the Council to walk from Apache to Navaho up to Miami to Blackfoot Court and see the patch work has been hit and miss.  He would like the Council to drive through this neighborhood when it rains to see how everything turns into a lake. The Street Department should take care of the street and not removing brush and mowing.   He would like the roads in this addition resurfaced not repaired.  The Planning Director has been across the street in the new addition making sure it is properly constructed.  There has been some utility work cut through the streets of Arrowhead to tie the new addition to the sewer lines but the street was not repaired properly.  He feels the developer of that addition should pay for the damages they created to hook into the sewer.  He does not want it patched, he wants it repaved.  Patrick Stoffers commented they all spend time in the neighborhoods and look at the activities of their department.  He would be happy to sit down and talk with Don after the meeting.  Don would like this put on the agenda or just have a note stating this street will be fixed in the spring.  He does not want it patched, he wants it fixed right.


Don then asked Mike Farmer why the water and sewer rates have not gone down since the town has many new additions, more houses and people paying water bills. Is there some way to put all this extra revenue into some interest bearing fund to compensate the residents?  He reminded the Council this was a campaign issue to confront the water department.  There has not been a ban on water. There are more users and the sewer, which is the biggest part of the bill, why is it not subsidized some how through some investments?  Is it being spent or some place building up?  There are more people using this service and I don’t believe we need to dump everything to restructure.  We already have the sewer plant and some changes in certain things like water lines.  If there is more money coming in, than projected for the 30 year bond, what kind of reserves will we have to flow over or index with a guaranteed return but no loss for the town?  That would be the citizens’ investment portfolio to compensate and subsidize water rates.  Mike Farmer invited Don to make an appointment at his office and he will show him the books, explain how much money is in the bank, how they spend the money, how much is left over and what the reserves are.  He will be glad to give Don any information at the office.  Don wanted Mike to make a statement to the public pertaining to future possibilities of lower water cost with greater usages.  Patrick Stoffers added Mike Farmer should not be expected to pull numbers out on the spot. He feels Mike is being very gracious in offering to show the books to Don which is all public record.  He encourages Don to make the appointment at Mike’s office.  Don asked Patrick if he has been reviewing the cost of the water as a Council Member and if he is concerned with the water rates and the reserves.   Patrick answered when we add more customers to the system; we need to purchase more water from Bloomington.  Our cost increases as well.  He then noted being thirty minutes into “public comment” and this is not the place in the agenda for debate.  Don then mentioned we are not buying sewer from Bloomington.  We have our own sewer that we are paying for.  That is where the biggest part of the money is going.  Mike Farmer interrupted Don and told him to come to the office.  He will educate him and give him all the information he needs.  Mike said they are very open with their books and very proud of how there have been no rate increases since 1997. 


Don requested a statement regarding the street situation.  Patrick pointed out Jim Ragle and his department do a fabulous job.  They do the very best they can.  Jim’s crew will continue to do the mowing, pick up brush and take a look at all the specific suggestions.  Jim Ragle will continue to run his department and decide which activities they will handle day to day.  Don feels there are too many irons in the fire and too many things to do that can not be done.  Patrick answered that Jim is capable of addressing his own concerns to the Council to help him meet any needs of the department or the town.  Patrick then added other people are waiting to speak and Jim Ragle is welcome to speak during the Supervisors Comments if he chooses to do so. 


Ed Bittner commented on Don Fisher’s statement about the four lane highway making Ellettsville look new going through town.  Ed doesn’t appreciate the comment because he lives on that four lane highway.  He then commented on the water and sewer rates adding he has been keeping tabs on the rates for his house for the last three years. His usage basically stayed the same except for the water rate increase when the city raised their rate.  He also mentioned the street department picking up storm related brush once a month. 


Supervisors Comments


Ron McGlocklin, Town Marshal, brought to the Council’s attention the Police Department had their third qualification shoot Saturday and all the officers passed with flying colors.  The Police Department now has four certified state instructors. For the first time in Ellettsville’s history two officers (Jacobs and Harris) qualified as firearm instructors.    Mike and Jeff Farmer were guests at the shooting.  Officers Jacobs and Harris were very helpful instructing Mike and Jeff on proper techniques and handling of a weapon on the range.  William Evans asked about the list of things to finish the police station.  Ron answered the landscape, door locks and a gutter problem.  The contractor, Mr. Neidigh, has been contacted six times with no response.


Mike and Jeff Farmer, Ellettsville Utilities, commented on George Webb.  Mike said since he has been working here George has been very dedicated, cooperative, friendly and a very good employee to work around.  Mike and Jeff personally want to thank George for his commitment to doing a good job.  Mike appreciates George being here and thinks he was here two years before water got here.  Jeff added they had an open house for George and also Dave Hough who has 38 years of service.  Together they said they built the first outhouse in Ellettsville.  Jeff also wanted to comment on the Police Department shoot and how professional they were.  Jeff said he killed two fox squirrels and Mike shot a tree in half.


Dennis Williamson congratulated George and Dave for their service.  He also thanked Mike Cornman for bringing the resolution on the NIMS to the council.  He wanted to submit his certificate of NIMS.  He is the first Council Member to complete his NIMS training.  He then mentioned he would be out town on business for the next meeting.


William Evans also congratulated George and Dave for spending the time they have with the Town.  It is highly commendable.  Also thank you to the Police Department and Reserves for doing so many things people do not realize.




Phillip Rogers made a motion to adjourn.  William Evans seconded.  Motion carried.

Meeting adjourned at 8:17 p.m.