September 2,  2003 Park and Recreation Board Meeting Minutes


The Ellettsville Parks and Recreation Board met on Monday,  September 2nd  2003 at the Ellettsville Town Hall. Members present were Darlyne Sowder - President, Edwin Macatangay - Vice President, L.D. Axsom, Denise Knell and Jeff Frownfelter - Secretary. Also attending the meeting were Michael Harmon, property owner north of the Wells Park property and Mr. and Mrs. Naylor,  Mrs. Naylor being the daughter of Lois Ridge, property owners just east of the Wells Park property.  Darlyne Sowder called the meeting to order at 7:00 PM , Edwin Macatangay seconded the start of the meeting. 


Minutes from Aug 4th 2003 Meeting

Edwin  Macatangay motioned to accept the minutes from the August 4th 2003 Meeting, L.D. Axsom seconded the motion to accept.  Motion carried 5 - 0 in favor of approving the minutes.


Floor Open for Public Comment  No public comment.


Old Business

5 Year Master Plan

Professor Segedy was contacted by Darlyne in regards to the 5-Year master plan for the Parks of Ellettsville and especially the parks survey. The professor said he would double check the figures concerning usage and desires of town residents for facilities.


Skate Park

Jim Ragle reports that he is still waiting to have the foundation blocks laid by the construction  crew that he has contracted with to do the work.  It has now been a few months since building of the restroooms have begun and the progress has been very slow. There was some discussion to obtain another contractor to finish the job.  This would involve opening the contract to bids from other contractors and receiving bids.  Darlyne is going to contact Jim Ragle one more time about the completion of the restroom facilities.

Another discussion concerning the Skate Park revolved around hiring a handy man to work on the facility. This person would maintain the existing fixtures at the Skate Park and repair any vandalism that occurs in the future. This would ensure a timely solution to repairs. Also an ongoing record of costs to keep and maintain the facility would be established  to help determine the real costs of operating the Skate Park throughout the year. This would help determine the ability of the town to maintain or even keep the Skate Park.

The possibility of soft drink machines next to the new restrooms was put to rest. Darlyne talked with Bill Headley and he was not too forthcoming about the amount of money generated from the machines next to the fire station, the same ones he is asking to move next to the new restrooms.  Jeff Frownfelter motioned to deny the request from the Fire Station to move the soft drink machines from the fire station to the new restrooms. L.D. Axsom seconded the motion and the motion was passed 5-0 in favor of denying the request.


Wishing Well Nature Park

No progress on gaining easy parking access in exchange of properties from all involved. Parks Board will move to gain full access to all of the park property.


Memorial Park

No news to report on this park property.



Second meeting concerning the budget for all town expenses, including the Parks Board budget, will meet at the next town council meeting.


Tour of Park Properties

There was a discussion and listing of all suggestions concerning the parks properties  and what could be done at each property for improvements and or changes. This is a result of the tour of the parks by the board on the 19th of August.

Skate Park suggestions;

Complete restroom facilities.

Upgrade and purchase ramps in the park.

Develop new features for the park.


Campbells Park;

Create a sign listing the donors of the park.

Develop and institute a rental/reserve system for the facilities of the park.

Necessary repairs to all shelter houses.

New paint and roofing as needed.


Memorial Park

New Flag.

Light for the flag pole.

Commemorative plaque for the cannon.

Solve the mole problem.


Basketball Courts

Seal the cracks and fill hole.

Replace parking stop posts.


Wishing Well

Obtain access to all property.

Maintain paths with mulch and/or spraying of weeds.

Develop 1 or 2 actual wishing wells on the property.

Paved path from the road to the park.

Restore or remove the old well house.

Create a gateway of some type for the entrance to the property.

Build bridges over water/creeks where necessary.

Create an information sheet.

Pond or pool area of some type near the wells.

Develop a road or some type of access area to the property.

Elevate the path in the wet sections.

Develop wheel chair access.

Dog park area.


New Business

The Parks Board entered  a discussion with the property owners about  the possibility of trading parcels of land for the benefit of the Parks Board of Ellettsville. The proposal involved Mr. Harmon keeping  an area now belonging to the Parks Board in exchange for a giving the Naylors some property and then the Naylors giving some property to the Parks board for a parking lot. Using part of the Naylors current corn field for a parking area would benefit the Parks Board due to the easy and visible access to the Wells Park property.

The Naylors would have to clear  a section of pasture from Mr. Harmon and Mr. Harmon would not have to move his fence which is well within the Wells Park property. Neither party seemed very interested in the exchange  nor did they see any personal gain or benefit that would make the exchange valuable to them. The biggest concern was the profitability of the current farm field. Both parties went home to further think about the exchange and were encouraged to contact the Parks Board when they have made a decision.

In light of the meeting, Edwin suggested contacting the town legal counsel about the steps necessary to get the fence moved off of the Wells Park property. This would, in effect, offically gain access to the entire Wells property to the town. Darlyne Sowder was asked to contact the town counsel within a week about moving the fence that now intersects the Wells Property.


The meeting was moved to adjourn by Edwin Macatangay and seconded by L.D. Axsom. All members voted to adjourn, meeting adjourned at 8:55 PM. Motion carried 4-0 (Denise had to leave early.)


______________________________            ___________________________     

Darlyne Sowder - President                              Edwin Macatangay - Vice President


______________________________            ___________________________

L.D. Axsom - Member                         Jeff Frownfelter - Secretary



Denise Knell - Member