The Ellettsville, Indiana, Town Council met in a special session to adopt the budget for 2003 at 7:10 PM, Monday, September 9, 2002 at the Town Hall. David Sorokoty called the meeting to order. There were no comments on the budget. Ray Freetage moved to accept the 2003 budget. Mike Cornman seconded. Motion carried. The meeting adjourned.
David Sorokoty called the meeting to order at 7:30 PM. Ray Freetage led in prayer. Mike Cornman led in the Pledge of Allegiance.
David Sorokoty asked for roll call of the Council Members. Members present were David Sorokoty, President; Mike Cornman, Ray Freetage and Geraldine McIntyre. Also present was Sandra Hash, Clerk-Treasurer and Mike Spencer, Town Attorney.
David Drake arrived at 7:35 PM.
Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer.
Approval of Minutes of the meetings on August 26, 2002
Geraldine McIntyre moved to approve the August 26, 2002 minutes. Mike Cornman seconded. Motion carried 4-0.
Action to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts payable vouchers. Ray Freetage seconded. Motion carried 4-0.
Ordinances on First Reading
Ordinance 02-18 an Ordinance creating a separate fund for the purpose of Ellettsville street light donations
Mike Cornman read the ordinance by title and summarized that this fund needed to be created for the town to accept donations for the street lights.
Ordinance 02-19 adding Chapter 615 to the Ellettsville Town Code prohibiting the use of in-line skates, regular skates and skate boards on public property
David Drake read the Ordinance by title. Bob Sowder requested clarification that the skate park would be exempt from this ordinance. David Sorokoty responded yes. Mike Cornman questioned why this came about. David Sorokoty responded it is for skater safety, pedestrian safety, and prevention of damage to parked vehicles.
Ordinances on Second Reading
Ordinance 02-17 creating a separate fund to retain 5% of the Cassady Electric contracted expense
Ray Freetage read the Ordinance by title. Sandra summarized that by direction of Indiana Code, 5% of the contract cost is to be retained until the satisfactory completion of the underground electric project in connection with the Highway 46 project.
Mike Cornman moved to approve Ordinance 02-17. Geraldine McIntyre seconded. Motion carried.
Insurance settlement for Police Station and Equipment
David Sorokoty, Ron McGlocklin, and Andy Frye met and went over the numbers to verify they were to the town’s satisfaction. Also to assure any ongoing claims would be taken care of. $30, 219.62 will be the settlement. David Sorokoty called for a motion to approve the settlement. Ray Freetage replied so moved. David Drake seconded. Motion carried. Karla Frownfelter from the Journal questioned what the discrepancy was that caused the issue to be tabled at the last meeting. David Sorokoty explained there was employee labor costs included in the initial assessment, which were not covered under the insurance claim.
Capacity certification, Eastern Richland Sewer Corporation – River Bend Addition, Mohney Development
Steve Brehob of Smith Neubecker and Associates representing Mohney Development explained to the Council that the capacity certification rewritten by Senator Simpson and approved by IDEM now states the Town of Ellettsville, by signing the letter would be stating there is adequate capacity in the plant for this addition and the lines within the Town’s jurisdiction are adequate. Eastern Richland will have to certify their lines. Eastern’s lines end where the new Hartstrait Bridge is being installed. The addition is located South of Carmola Drive.
Rick Coppock stated he and Mike Spencer reviewed the revised version of this letter in February. This letter requests the Town to certify only within their own jurisdiction and it states average flows and not wet weather flows. Mike Spencer added the revised letter is a result of meetings we had concerning this matter last spring.
Ray Freetage asked how many homes would be in this addition. Steve Brehob replied phase one is 27 single-family homes to be built out to 70 or 80 homes over a period of years.
Ray Freetage moved that the Town approve the request to just certify the plant as being sufficient for the additional flow and that our lines are sufficient to maintain the flow. David Drake seconded. Motion carried 4-1 with Mike Cornman voting no. David Sorokoty shared his concern for protecting ourselves, so as the Town annexes, we have capacity for the Town’s needs instead of adding people further away from us. We need to protect the people who are already in the system. Mike Cornman feels this request was changed to satisfy a few people and he thinks it will cause problems for the Ellettsville system. David Drake added we still have the same problems we had last week, last month and last year. He voted yes because it states we have the capacity to handle the average flow that should come from that area. It is not saying there aren’t problems with overflows at certain times. It is just saying that the average flow from that area we have the capacity to handle so it leaves lots of room for us to address what the other problems are that still need to be addressed before we approve to many more areas.
Karla Frownfelter questioned what recourse Ellettsville has to handle heavy rain run off periods when overflows occur. David Sorokoty answered the Town did not certify Eastern Richland’s lines when they requested it because of the problems they have had. Instead they had to go to IDEM. They are on their own to certify their lines. During heavy rains we do get near capacity, which can’t be stopped due to run off, but legally there are roads we can take to correct the problem.
Street Light agreement with Cinergy
Rick Coppock explained this was the agreement for the mast arm 36-foot aluminum poles and cobra head lights at the intersections along Main Street when it becomes 46 westbound and Temperance Street or 46 eastbound. There are also 3 wooden poles on the South side of 46 on the transmission lines coming into Town. There are 22 lights total. These lights will be supplemented with the decorative lights. David Sorokoty added the bigger lights are needed at intersections for traffic safety. The contract will be to rent the poles from Cinergy and for the electrical usage. The mast arms and lights are the same currently used by the Town except they will be on alumni pole instead of wooden. There is also a second agreement for receptacles for the poles.
Geraldine McIntyre moved to approve the agreement with Cinergy for the cobra head lights. David Drake seconded. Motion carried.
The second agreement is for the receptacles with individual photocells at $2.20 each per month. Mike Spencer stated the contracts term is 10 years and he feels it should be no more than 4 years since it is purchasing supplies.
David Drake moved to table this portion of the agreement until we hear back from Mike Spencer on the length of the contract, which is stated in the contract as 10 years to see if it should be lowered to 4 years. Mike Cornman seconded. Motion carried.
Sale Street Side Walk Widening
Rick Coppock stated INDOT has requested the sidewalk at the corner of Town Hall on Sale and Main Street be moved out to allow 4 feet between the building and the traffic signal post for pedestrians. It will not eliminate any parking spaces.
David Drake moved to approve the INDOT proposal for the Sale Street sidewalk widening. Mike Cornman seconded. Motion carried.
Pedestrian Crossing – Main Street Bridge
Rick Coppock explained the sidewalk on the South side of Main Street comes to a point across from Chandler and dead ends. It turns pedestrian traffic back across Main Street, or the new westbound 46, because there is no sidewalk on the south side of the Main Street Bridge. He is proposing to provide INDOT with a design to help them make a decision for a pedestrian bridge that they could just give to their contractor and get a price and see if it is feasible to include in this project. If we sent it to them and request them to do it, their process would take quite a while and make the construction of the bridge a lot less likely. He said the cost would be somewhere around $2,500 to $3,000 for the plans for the bridge. It is somewhat of a risk, in providing these plans, but maybe in the future, the connection could be made and it would be considered part of the original trail project. He said that is one of the reasons they would like the bridge is because they are hoping to make this trail a reality and this bridge would be part of it. You could even submit it to the Transportation Grant for funding if all else fails. David Sorokoty asked where the starting and ending point would be. Rick responded it would go on the south side of the Main Street Bridge and go over the creek. Mike Cornman asked which
fund the money would come from. Sandra said Miscellaneous Professional would be about the only one. Mike asked if we could spend if out of Cumulative Capital Improvements (CCI), without taking away from any street repairs. Sandra said she would have to review the Town’s ordinance and Indiana Code. Bob Sowder asked if the existing sidewalk on the North side of the bridge would be torn out. Rick Coppock said no. Jim Ragle reminded the Council that $5,000 was spent out of CCI to purchase an easement at the corner of Main Street and Matthews Drive and there is still some paving to be done. He asked them to look at it closely before taking any more money out of CCI. David Drake made a motion to approve the expenditure of up to $3,000 for the survey and design of a pedestrian crossing bridge for Main Street and pay it from of Miscellaneous Professional. Geraldine McIntyre seconded. Motion carried.
Privilege of the Floor None
Geraldine McIntyre had a letter from Pat Haley, Clerk of the Monroe County Circuit Court asking for the use of Town Hall for the election on November 5, 2002. David Sorokoty asked if it should be approved tonight and she said yes. He read the letter and Geraldine said that we have always done it in the past. Ray Freetage made a motion to allow Town Hall to be used as a poling place for the November 5, 2002 election. David Drake seconded. Motion carried.
David Sorokoty reported he went to the INDOT meeting in Seymour for the purpose of thanking them for their work. He said it was very informative and they talked about the widening of State Road 46 to Spencer. He also endorsed the proposed I-69 route should be on the west of Ellettsville. The reasons being the Industrial overlay on the west side, increasing traffic safety and future growth in Monroe County.
David Sorokoty asked for a motion to adjourn. Geraldine McIntyre moved for adjournment. David Drake seconded. Meeting was adjourned at 8:20 PM
David Sorokoty, President David Drake, Vice President
Mike Cornman Raymond Freetage
Geraldine McIntyre Sandra C. Hash, Clerk-Treasurer