September 22, 2014




The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, September 22, 2014, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.


Roll Call:  Members present were Scott Oldham, President; David Drake, Vice President; Dianna Bastin, Dan Swafford and Scott Thomas.  Sandra Hash, Clerk-Treasurer, Jim Davis, Town Manager, and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present. 


Supervisors present were:  Mike Cornman, Danny Stalcup, Tony Bowlen, Jeff Farmer and Mike Farmer. 


Approval of Minutes


Scott Oldham entertained a motion for approval of the minutes for the regular meeting on September 8, 2014, and the Executive Session on September 16, 2014.  Dianna Bastin so moved.  Scott Thomas seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dianna Bastin so moved.  Dan Swafford seconded.  Motion carried.


Pre-Adoption Hearing for the 2015 Budget


Sandra Hash, Clerk-Treasurer, presented a summary of the budget as follows:


·   General Fund’s budget is $2,577,040 an increase of $244,465 from 2014.  The General Fund includes Administrative, Planning, Fire Department and Police Department budgets.  Richland Township will contribute $563,623 toward fire protection and Bloomington Hospital will contribute $56,984 for assisting with the ambulance at Curry Pike fire station.  County Option Income Tax is estimated at $602,825, which increased $63,604 more than the Town received in 2014.

·   Motor Vehicle Highway’s budget is $572,232 which decreased $11,603 from 2014. 

·   Park and Recreation budget is $36,153 which increased $12,310 from 2014.

·   Local Roads and Streets and the Cumulative Funds total $238,300.

·   Lease rental payment for the Police and Fire Departments will be $295,000.

·   Total budget for the civil portion of the Town is $3,718,725.

·   Maximum Levy Growth Quotient for 2015 is 2.75% compared to 2.6% in 2014.


Dan Swafford asked the total deficient of the budget.  Ms. Hash explained in 2015 the Town will receive less revenue than budgeted expenses.  The total deficit is $206,111.39.  The operating balance is adequate to take care of those deficits.  Rarely, does the Town spend all of its budget.  If the Town would spend 100% of its budget in 2015 there would still be a $500,000 operating balance in the General Fund and $74,000 in the Motor Vehicle Highway fund.  The Park and Recreation budget will take a hit because of a one-time additional appropriation to cover expenses for the Heritage Trail.  All budgets are on the website of the Department of Local Finance. 


Russ Ryle asked if the Street and Utility Departments are separate or combined on the budget.  Ms. Hash replied they are separate because no decision has been made.


Ordinances on First Reading


Ordinance 2014-16 Enacting and Adopting the 2014 S-9 Supplement to the Code of Ordinances for the Town of Ellettsville


Sandra Hash, Clerk-Treasurer, explained this is a standard procedure.  All of the Town codes have been updated except for the recent amendment to the Pawn Shop ordinance, the changes concerning the Town Manager and the sick time minimum reduction from 2 hours to 1 hour.  After American Legal does the update, they ask that the Town accept the updates.  American Legal reviews the Town code and if there is anything that has changed in Indiana code they make those corrections as well. 


New Business


Mass Gathering Permit for the Hilly Hundred, October 10 – 12, 2014


Sandra Hash, Clerk-Treasurer, explained the Hilly Hundred has applied for a Mass Gathering Permit.  They are a non-profit so the fees will be waived.  All supervisors have reviewed the application. 


Scott Oldham entertained a motion to approve the Mass Gathering Permit for the Hilly Hundred, October 10 – 12, 2014.  David Drake made a motion to approve the Mass Gathering Permit for the Hilly Hundred, October 10 – 12, 2014.  Scott Thomas seconded.  Roll call vote on the amended motion:  Scott Oldham – yes; David Drake – yes; Dianna Bastin – yes; Dan Swafford - yes and Scott Thomas – yes.  Motion carried 5-0.


Council Comments


Dianna Bastin remarked good people meet year round to plan the Fall Festival and they’re doing a good thing.  Then, the employees step in.  They protect them, set up tents, hook up water and make the Town look good.  Well done employees it couldn’t be done without them.   


Privilege of the Floor


Diana Choate, President of the 2014 Fall Festival, thanked the Town for the use of the Street and Utilities Departments.  All of the Street Department were helpful.  Kip Headdy was there every minute she needed him.  After Education Day they moved the back hoe to the end of the street to make it accessible into Greenbriar because there was not any foot traffic down the street.  They appreciate their support.  They had more compliments than complaints and she calls that a success. 




Scott Oldham entertained a motion to adjourn.  Dianna Bastin made a motion to adjourn.  Scott Thomas seconded.  David Drake adjourned the meeting at 6:43 p.m.